We have an exciting opportunity for a Part Time Executive Assistant & Council Coordinator to join the School community to provide day-to-day support to the Principal, working across both our Duncraig and Carramar campuses. The successful candidate will also be supporting the School Council and various subcommittees.

The role is a maternity leave cover from Monday 30 November 2026 until Friday 8 October 2027 (with a possibility of extending). You will work 3 days per week (Monday, Tuesday and Friday). As part of supporting the School Council, the role will also require occasional after-hours commitments, particularly on Tuesday evenings, when Council and its subcommittees meet.

As the first point of contact for the Principal, you will play an important role in ensuring the smooth operation of the Principal’s Office. You will manage competing priorities with professionalism, discretion and efficiency, providing high-level administrative support in a fast-paced and dynamic environment.

This role requires exceptional organisational and time management skills, strong attention to detail, and the ability to work both independently and collaboratively. Equally important is your ability to build positive relationships and create a welcoming experience for students, staff, families, Council members and other stakeholders.

The Principal’s Executive Assistant is a trusted position requiring the highest standards of confidentiality, judgement and professionalism. If you thrive in a role where no two days are the same and enjoy supporting senior leaders to make a meaningful impact, we would love to hear from you.

To be considered for this position, please address the Selection Criteria outlined below as thoroughly as possible. Applicants are encouraged to review the Position Description, available on our website, prior to submitting their application.

More details and Job Description available on our Website - www.ststephens.wa.edu.au/employment

ST STEPHEN'S SCHOOL and WHAT THIS MEANS FOR YOU?

St Stephen's School is a Uniting Church School that is Christ centred, student focused and community based.

We live by the values and capabilities we strive to instill in our students, giving staff the opportunity to be creative, to take risks, to have the freedom to explore, to learn and to work with a relational and supportive team that values cutting edge educational ideas and practice.

Our holistic approach to development, leadership and wellbeing has been recognised by The Educator magazine in the 2021, 2023 and 2025 5-Star Excellence Awards, naming St Stephen’s School as an Employer of Choice.

The St Stephen’s School team spend their days making a difference in the lives of others, bringing about meaningful change and creating an honourable and sustainable legacy for the future.

HOW TO APPLY

Your application must include all 3 sections:

Covering Letter addressed to Donella Beare, Principal, St Stephen's School

Curriculum Vitae - limited to 5 pages

Statement addressing the Selection Criteria, limited to 5 pages (combine your Covering letter and Statement into one document)

Selection Criteria (Each point to be addressed)

Preferred Certificate in Business Administration or at least 5+ years experience as a Personal/Executive Assistant desired

Experience in providing executive support and assistance at a senior level

Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines

Demonstrated high level skills in dealing confidentially and courteously with people at all levels

Demonstrated experience in organising meetings, including preparation and distribution of papers and minute taking (at times out of office hours)

Demonstrated relevant experience with Microsoft Office Programs such as Word, Excel and Outlook

Demonstrate initiative and take a proactive and flexible approach to tasks

Excellent written and verbal communication skills

Ability to handle complaints, crises and conflicts

Ability to work cooperatively and collaboratively as a member of a team

The Working with Children (Criminal Record Checking) Act 2004 applies for anyone working in child related employment

National Criminal Record Checking (except Teaching staff)

Willingness to positively and actively contribute to the Christian culture of the School

CLOSING DATE

Friday 14 August 2026 at 9am.

St Stephen's School is fully committed to the protection of children. Successful applicants must satisfy child protection screening and adhere to the School's child protection policies and Staff Code of Conduct.

Please note: We occasionally amend or withdraw St Stephen's School jobs and reserve the right to do so at any time, including prior to the advertised closing date