Administration Assistant
Ray White
Posted 1 day ago
We are looking for an Administration Assistant to join our team!
About us
Locally owned & operated, Ray White Commercial Canberra brings together 205 years of experience in the nation’s capital with the strength, scope & technology of Australasia's largest real estate group. We have extensive industry experience, providing knowledge & skills acrosssales, leasing & asset management. Diversity & cultural reach is also delivered by our team whospeak a broad range of languages including Mandarin, Cantonese, Fiji-Hindi, Urdu & Greek.
Our Commercial Canberra branch is 27+ staff strong, and we are part of the Ray White Canberra Group, a network of over 120 staff across multiple departments. Our family celebrates many industry leaders, national award winners and well regarded market experts that form part of ourever growing team.
About the Position
This role would be best suited for someone looking to work as an administration assistant.
As our Administrative Assistant, you will be the operational backbone and welcoming face of RWC Canberra. This dynamic hybrid role blends front-of-house hospitality with end-to-end office logistics, ensuring our workplace runs seamlessly every single day.
From delivering a polished first impression to clients and managing visitor access, to maintaining office supplies, coordinating calendars, and providing basic IT support, your day-to-day work directly supports our broader team's success.
Key Responsibilities
Greet walk-ins, manage general phone/email inquiries, handle daily mail distribution, and oversee reception open/close duties
Control building and property keys using KeyWhere, including tracking distribution, signing keys in/out, and updating registries
Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors
Maintain stationery and kitchen supplies, oversee boardroom prep, coordinate property repairs, and liaise with contractors and vendors.
Monitor the facilities inbox, handle urgent repair work orders, and step in to support repairs management when the Facilities Manager is away.
Prepare agendas/minutes for property management meetings, file service reports, and keep tenant and building lists up to date.
Act as the internal point of contact for day-to-day IT troubleshooting and coordinate hardware/server maintenance with third-party IT providers.
This position will be well suited to someone with atleast one year experience in a similar role, including:
Ability to build strong and effective relationships
Ability to work without supervision
Decision making, Problem solving skills & Conflict Resolution
Sound numeracy skills
Neat personal presentation
Benefits
Modern office located in the heart of Braddon surrounded by Canberra's top restaurants,cafes and more.
Regular company celebrations including end of month drinks, birthday cakes, team bondingactivities, annual Christmas party, client networking events and more.
Monthly meetings with all 140+ employees in the Canberra network where market andcompany updates are provided on each arm of the network.
Opportunity to volunteer or otherwise contribute to multiple charity and community serviceinitiatives throughout the year.
Opportunity to attend other company sponsored events.
Ongoing career growth and mentoring opportunities within the company.
*Total Employment Contribution (TEC)
About Ray White
The Ray White Group encompasses a collection of diverse yet interconnected businesses, united by a shared heritage that dates back to 1902. Our journey commenced in the humblest setting of Crows Nest, a frontier town in regional Queensland, where the first Ray White office originated. Over the course of over 120 years, we have experienced remarkable growth, currently 12 businesses within the group, more than 1,000 offices in our network, and close to 300 corporate team members.
We are dedicated to creating an exceptional environment that empowers our talented individuals to forge outstanding careers and reach their full potential. Our business is founded on curiosity and a desire to learn.