About the role

Orca Recruitment is seeking a Planning/Mobilisation Officer to join our team on a full-time basis in Rockingham Beach, WA 6168. This role is central to our recruitment operations, ensuring seamless coordination between candidate placement and client onboarding. You will be responsible for orchestrating the mobilisation of candidates into new roles, managing timelines, and ensuring all parties are prepared for successful transitions. This position plays a vital strategic role in maintaining our reputation for excellence and supporting the growth of Orca Recruitment's business.

Key responsibilities

Coordinate and manage the mobilisation process for newly placed candidates, ensuring smooth transitions into client organisations

Develop and maintain detailed project plans and timelines for candidate placements and onboarding activities

Liaise with clients, candidates, and internal teams to confirm requirements, documentation, and pre-placement arrangements

Track and monitor all mobilisation activities, identifying potential delays or obstacles and implementing proactive solutions

Prepare comprehensive mobilisation documentation, including induction packs, compliance checklists, and procedural guides

Manage logistics associated with candidate placements, including IT setup, access arrangements, and facilities coordination

Maintain accurate records and databases to track placement progress and mobilisation metrics

Communicate status updates to stakeholders, providing regular reports on placement timelines and outcomes

Identify process improvements and contribute to the refinement of mobilisation procedures

Support the recruitment team with administrative tasks and candidate lifecycle management

What we're looking for

Proven experience in recruitment, human resources, or related administrative roles, with demonstrated knowledge of candidate onboarding and mobilisation processes

Strong organisational and project management skills, with the ability to manage multiple placements simultaneously and meet tight deadlines

Excellent communication abilities, both written and verbal, with confidence in liaising with diverse stakeholders

Meticulous attention to detail and commitment to accuracy in documentation and record-keeping

Proficiency with Microsoft Office applications and recruitment management systems

Ability to work independently and as part of a collaborative team environment

Problem-solving mindset with the capacity to identify and implement practical solutions

Understanding of employment law, compliance requirements, and workplace health and safety standards is advantageous

Experience with spreadsheet management and data analysis is preferred

A proactive approach to continuous improvement and process optimisation

What we offer

At Orca Recruitment, we are committed to fostering a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration, opportunities for professional development, and a collaborative team culture. You will have the chance to develop your skills in a fast-paced recruitment environment and contribute directly to the success of our business. We prioritise work-life balance and provide a positive workplace where your contributions are valued and recognised. Our team benefits from flexible working arrangements where practical, enabling you to manage your professional and personal commitments effectively.

About us

Orca Recruitment is a leading recruitment and staffing solutions provider dedicated to connecting talented professionals with employers across diverse industries. We pride ourselves on our expertise, integrity, and commitment to delivering exceptional results for both candidates and clients. Our mission is to create meaningful employment relationships that benefit all stakeholders. With a focus on understanding the unique needs of our clients and the aspirations of our candidates, we have built a reputation as a trusted partner in the recruitment industry. We foster an inclusive workplace culture that values innovation, collaboration, and professional excellence.

Apply now

If you are interested in joining the Orca Recruitment team as a Planning/Mobilisation Officer, we encourage you to submit your application today. Please send your CV and a covering letter outlining your relevant experience and why you are suited to this role to our recruitment team. We look forward to hearing from you.

You can also send this directly to our General Manager @ ••••@orcarecruitment.com.au