About the role

This role encompasses accounts payable and receivable functions, along with administrative and director support responsibilities. You will manage financial transactions, supplier and client communications, and operational tasks across multiple systems.

Key responsibilities

Process bills and credit notes accurately

Generate purchase orders ensuring correct allocation

Update and maintain supplier list in Uptick and Xero

Reconcile supplier statements and process supplier payments

Invoice clients for service calls, quoted work, and supplier bills

Reconcile payments in Xero and manage Spend Money/Receive Money transactions

Follow up overdue invoices twice per month

Generate routine invoices per month (150+ invoices)

Manage products, items, and GL accounts in Xero

Answer phone calls and respond to service email queries

Enter service calls into Uptick and manage product catalogue

Complete SWMS, inductions, and compliance documents in Rapid Global

Manage on-call and off-call register for additional payments

Complete annual insurance documentation (Public liability, Indemnity)

Provide varied ad hoc support to the Director and assist with project works, claims, and invoicing