Initial 18 month contract with view to permanency

We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service. As our business continues to grow, we need a dedicated Office Administrator to support our leadership team, and manage key business functions.

Key Responsibilities:

Oversee general office administration & reception duties

Provide administrative support to the Managing Director

Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc

Customer Service - providing quotes, processing orders, raising & issuing invoices to customers

Accounts Payable - entering invoices into Reckon (Quickbooks) and processing fortnightly payments

Accounts Receivable ensuring payments are received within terms

End of month reconciliations with support from an external bookkeeper including reporting to the MD & USA

Maintain accurate records, manage correspondence, and handle confidential documents

Assist with scheduling, diary management, and meeting coordination

Manage office supplies, equipment, and maintenance needs

Communicate professionally across a range of topics with clients, suppliers, and internal teams

Ensure the office operates smoothly and tasks are managed equally across the teams as well as managing supplies and liaising with service providers

About You:

Highly organised with strong attention to detail

Excellent communication skills (both written and verbal)

Professional, well-mannered, and able to represent the company positively

Prior experience in accounts and/or customer service

Ability to multitask and prioritise workload effectively

Strong proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with accounting and inventory software (Reckon/Fishbowl ideally)

3-5 years’ experience in a similar role

Certificate in Business Administration highly regarded

What We Offer:

Competitive salary based on experience

Supportive and friendly work environment

Opportunity to work closely with senior leadership and contribute to company growth

Small company environment where you will be an integral part of the team - room to make the role your own

If you are a proactive and reliable individual with a passion for organisation and efficiency, we would love to hear from you!