Scheduling & Admin Coordinator — Join a Rapidly Expanding Team
Based in Brooklyn Park

Do you want to make a real difference inside a small business?

Are you an admin specialist who's confident on the phone, quick to respond, and thrives in a fast-paced environment? We're looking for someone to step into a scheduling-heavy role that sits at the very center of our business.

Why This Role Matters

This isn't just another admin job. You are the first voice our clients hear, and you're the one who books them in. You're the engine that keeps work flowing — from the moment a job comes in to the moment it gets done.

A good scheduler is what turns this business into an efficient, well-oiled machine. Get it right, and everything runs smoothly. Get it wrong, and everything feels it. That's how much this role matters, and that's how much trust and responsibility comes with it — you genuinely have the power to make or break how well we run.

This is a flexible, long-term role for the right person to grow into.

What's On Offer

Great above-award rates

Rewarded for your effort

Respect for your personal time

Access to coaching & training to help you excel and be your best self

Qualities You Have

Trustworthy and reliable

Responsive across email and other channels

Able to figure out difficult tasks independently

Focused on achieving goals, not just ticking off tasks

Comfortable making decisions with minimal instruction

Skilled at understanding context to make good administrative calls

Proactive about documenting best practices so others benefit

Detail-oriented with strong initiative

Accountable, easy-going, and positive

What You'll Be Doing

Scheduling (this is a major focus of the role)

Coordinating and booking meetings with multiple people

Organising calendars and emails

Answering calls and messaging clients and team members

Data entry and document updates

General administration tasks

Coordinating and communicating with the team

Leading projects when given clear goals, resources, and support

And more

Applications You'll Use

Gmail

Asana

Xero

ServiceM8

Go High Level

Burdi

And more

This is an ever-evolving role, best suited to someone who enjoys variety and can pick up new systems and applications quickly.

If you want to be the reason this business runs like a well-tuned machine, send your CV and cover letter to ••••@hoileelectrical.com.au