Role type: Part-time (0.8FTE); Fixed term for 12 months
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/ School: Melbourne School of Psychological Sciences
Salary: UOM 4 - $80,400 - $85,328 p.a. plus 17% super (pro-rata for part-time)

• Join a top-ranked psychology school / coordinate impactful facilities and frontline services / enjoy supportive, values-driven professional community
• Apply now to use your organisational and customer service strengths to keep our vibrant School running smoothly.
• Investing in you - 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
You will play a pivotal role in keeping our teaching, research and office spaces running smoothly.

In this part-time Facilities Officer role, you will coordinate facilities, front-of-house services and core administration.

You will gain experience in a complex university environment while working within a collaborative, supportive professional team.

What you will deliver:

• Coordinate day-to-day facilities operations, including space allocation, office moves, labs, and timely enquiry responses.
• Maintain accurate records and databases for offices, assets, graduate laptops, inspections and facilities-related documentation.
• Provide front desk support, delivering professional customer service to students, staff and visitors, and managing access requests.
• Process invoices, reimbursements and purchasing card reconciliations, ensuring compliance with financial procedures and timelines.
• Develop and maintain efficient filing, records management and administrative systems aligned with University policies.

You may be a great fit if you:

• Hold a diploma-level qualification or equivalent experience in a relevant field, supported by administrative work history.
• Demonstrate strong communication and interpersonal skills with a clear customer service focus across diverse stakeholders.
• Manage competing priorities, coordinate workflows and meet deadlines in a fast-paced, detail-oriented environment.
• Work effectively both independently and within a team, using initiative and sound judgement in day-to-day decisions.
• Use Microsoft Office and web editing software with high proficiency to support systems, records and communications.
• Bring experience or understanding of higher education.
• For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - Melbourne School of Psychological Sciences
At the Melbourne School of Psychological Sciences, you will join a top-ranked, research-intensive community within MDHS.

The School brings together experts across neuroscience, clinical science and social psychology, with strong links to leading hospitals.

As part of a collegiate professional staff team, you will support teaching, research and vibrant student experiences.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at ••••@unimelb.edu.au.

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
• Please upload your responses to the Selection Criteria, found in the Position Description.

Want to know more?

• For queries related to this specific position, contact Denise Foley
• For questions related to our recruitment process email Vanessa Phan at ••••@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on +61 • •••• •218 or at ••••@unimelb.edu.au (subject: 'Recruitment Adjustments').
  

Apply today, and join a community that's shaping the future.

Applications close: 28 August 2026 at 11:55 PM; Melbourne time zone.

Position Description: 0058327_Position Description - Facilities Officer.docx

0058327_Position Description - Facilities Officer.pdf