Location: Bayfront

Duration: 1 yeat contract (Extendable / Convertible)

Job duties

Contract Administration

Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.

Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.

Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.

Monitor contract validity, renewal dates, milestones, and compliance requirements.

Maintain a centralized repository of contract records and documentation.

Procurement & Purchase Order Management

Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.

Coordinate PO approvals and ensure adherence to procurement processes.

Track PO status from issuance through confirmation, fulfilment, and closure.

Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.

Liaise with finance and procurement teams to ensure timely invoice processing and payment.

Vendor Management

Serve as the primary administrative contact for vendors and service providers.

Support vendor onboarding, registration, qualification, and documentation requirements.

Maintain vendor records and ensure compliance with company policies.

Monitor vendor performance, contract obligations, and service delivery commitments.

Coordinate contract renewals, quotation requests, and vendor evaluations.

Administrative Support

Prepare reports, presentations, and management updates related to procurement and contract activities.

Track departmental budgets, expenditures, and purchase requests.

Maintain accurate documentation and filing systems for audit readiness.

Support internal and external audits by providing required records and documentation.

Collaborate with cross-functional teams to ensure smooth execution of operational processes.

Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.

Accurate and compliant contractual documentation.

Effective vendor onboarding and relationship management.

Well-maintained contract and procurement records for audit compliance.

Requirements

Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.

Minimum 3–5 years of experience in contract administration, procurement support, purchasing operations, or vendor management.

Hands-on experience handling Purchase Orders (POs), Work Orders (WOs), Shopping Carts, and procurement documentation.

Familiarity with contract lifecycle management, commercial documentation, and vendor-related processes.

Good understanding of procurement procedures, commercial terms, contractual clauses, and compliance requirements.

Strong stakeholder management, coordination, and communication skills.

Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Experience with ERP or procurement systems such as SAP, Oracle, Ariba, Coupa, or equivalent is advantageous.

Detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

We regret to inform that only shortlisted candidates will be notified.

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