Job Purpose

This role will handle confidential information by serving as a trusted assistant to the Director (main responsibility) while supporting the Marketing function in key administrative areas.

The incumbent must demonstrate exceptional discretion, responsiveness, strong follow-through, and the ability to anticipate needs in a fast-paced and dynamic environment. Reporting to the Director, the successful incumbent must be able to handle multiple workstreams and competing interests concurrently.

Responsibilities

Provide comprehensive, proactive, and confidential administrative and operational support:

Calendar & Schedule Management

Coordinate meetings, appointments, and events, ensuring optimal time prioritization

Correspondence & Communication

Act as a gatekeeper, prioritizing and managing incoming requests including Emails

Liaise with internal stakeholders and external partners

Travel & Logistics Coordination

Arrange travel itineraries, accommodation, and transport

Manage claims and expense reporting

Overseas travelling may be required on ad-hoc basis

Operational & Personal Support

Handle confidential matters with professionalism and discretion

Meeting & Event Support

Prepare meeting agendas, materials, and presentations

Take minutes and track action items, ensuring timely follow-through

Human Resources Administration by providing administrative support across key HR functions:

HR Operations Support

Assist on HR activities, when required

Qualifications & Work Experience

Diploma in Business Administration, Human Resources, or related field

Proven experience in Sales & Marketing, Executive Support and/or HR administration preferred

Strong organisational and time management skills, with the ability to multitask effectively

High level of discretion and professionalism in handling confidential information

Excellent written and verbal communication skills

Proactive, resourceful, and able to work independently with minimal supervision

Strong attention to detail and follow-through

Comfortable working in a fast-paced and dynamic environment