About the role

MECADO TRADING PTE LTD is seeking a dedicated and organised Office Assistant to join our team in the Downtown Core Central Region. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our office environment. As an Office Assistant, you will be the welcoming face of our organisation, managing front-of-house duties whilst providing essential administrative support to ensure our workplace runs seamlessly. This role is instrumental in creating a positive first impression for visitors and clients, whilst maintaining the operational backbone of our office.

What you'll be doing

Greeting and welcoming visitors, clients and staff, managing reception duties in a professional and courteous manner

Answering and directing telephone calls, taking messages and ensuring enquiries are routed to the appropriate team members

Managing mail and package deliveries, including sorting, logging and distribution

Scheduling and coordinating meetings and appointments, liaising with staff and external parties

Maintaining accurate records, filing systems and databases to support office administration

Providing general administrative support including data entry, document preparation and photocopying

Managing office supplies and stationery inventory, placing orders as needed

Assisting with office events, functions and other special projects as required

Maintaining a clean, organised and welcoming reception area and office environment

Supporting other departments with administrative tasks to ensure overall office efficiency

What we're looking for

Proven experience in an office administration, reception or customer-facing role

Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse individuals

Strong organisational skills with the ability to manage multiple tasks and prioritise effectively

Proficiency in Microsoft Office Suite and general computer literacy

Attention to detail and commitment to maintaining high standards of accuracy

Professional appearance and demeanour with a friendly and approachable manner

Ability to work independently whilst being a supportive team player

Problem-solving skills and a proactive approach to identifying office needs

Flexibility and adaptability in a dynamic workplace environment

GCSE or equivalent qualifications in English and Mathematics are desirable

What we offer

Full-time employment with a competitive salary package

A supportive and collaborative working environment where your contribution is valued

Opportunities for professional development and skills enhancement

A modern office location in the Downtown Core Central Region with excellent transport links

Career progression opportunities within an expanding organisation

Employee benefits and workplace perks to support your wellbeing

Training and mentorship to help you succeed in your role

About us

MECADO TRADING PTE LTD is a dynamic and forward-thinking organisation committed to delivering excellence in all aspects of our business. We pride ourselves on fostering a positive workplace culture where employees are empowered to contribute their best work and grow professionally. Our team is built on values of professionalism, collaboration and integrity, and we are dedicated to creating an inclusive environment where everyone can thrive. We believe that every member of our team plays a crucial role in our success, and we are committed to supporting the development and wellbeing of our employees.

Apply now

If you are an enthusiastic and organised individual ready to make a positive impact as an Office Assistant, we would love to hear from you. Please submit your CV and a covering letter detailing your relevant experience and why you are interested in joining MECADO TRADING PTE LTD.