WEDDING & EVENTS COORDINATOR + STYLIST (IMMEDIATE START)

Full-Time and Part-Time/Casual | Austinvilla Estate – Gold Coast Hinterland

About Austinvilla Estate

Set on 111 acres of rolling hinterland hills, Austinvilla Estate is a sanctuary for curated experiences — weddings, retreats, and celebrations that connect people to nature, beauty, and each other. Known for elevated styling, seamless coordination, and heartfelt hospitality, we’re part of a family of brands that includes The Lussh and Holding Space with Grace.

This next chapter for Austinvilla is about creating extraordinary, nature-aligned experiences — from unforgettable weddings to transformational retreats — and we’re building a team that brings that vision to life.

The Role

We’re seeking an experienced Wedding & Events Coordinator (ideally someone who also brings Styling & Concepting experience) to join our growing team.

This is a dynamic role for someone who thrives on creativity and connection — balancing logistics and timelines with design, detail, and relationship building.

You’ll be the driving force behind flawlessly executed weddings and events, managing client relationships, timelines, and supplier coordination, while also bringing your styling eye to create events that feel elevated, intentional, and beautifully curated.

We’re open to applications for:

Full-time Wedding & Events Coordinator + Stylist (combined role) or Wedding & Events Coordinator

Part-time Coordinator or Coordinator + Stylist — 20-30 hours per week

Experience in full-service wedding planning — including researching and engaging vendors, creating & managing client budgets, and creating styling decks or mood boards — is highly regarded.

Coordinator Responsibilities

Manage weddings, retreats, and private events from initial planning through to delivery

Act as the main client contact — building trust and guiding them through each stage of their event

Develop and manage detailed run sheets, floor plans, and timelines

Liaise with suppliers, internal teams, and clients to ensure smooth communication

Coordinate on-the-day execution and oversee bump-in / bump-out logistics

Support marketing through capturing content at events

Maintain alignment with Austinvilla’s brand values: beauty, connection, and excellence

Stylist Responsibilities (for candidates with stylist experience)

Design and deliver event styling concepts aligned with the client’s vision and the Austinvilla aesthetic

Create mood boards, styling decks, styling budgets, and visual guides for clients

Source, book, and coordinate styling suppliers (florals, décor, furniture, signage, etc.)

Lead setup and styling execution for weddings and events

Contribute to photoshoots, marketing content, and trend curation for future events

Expected Availability

For the full-time role, core working days would be Tuesday to Saturday. Flexibility is required to accommodate wedding days and occasional events outside standard hours. While hours can vary based on events, a typical wedding coordination day spans from 11am-9pm. Candidates should be comfortable working longer hours on event days and understand that hours may extend depending on event requirements.

You’ll Bring

Experience in event coordination and/or event styling (preferably weddings or hospitality)

Full-service planning experience (budget creation, supplier engagement, design concepts) — is highly regarded

A passion for events, hospitality, and creating memorable guest experiences

Strong client relationship and communication skills

Exceptional attention to detail and time management

Calm under pressure, solutions-focused, and naturally collaborative

Availability on weekends and flexibility for event schedules

Why You’ll Love It Here

Work surrounded by nature in the beautiful Gold Coast hinterland

Be part of a creative, close-knit team known for excellence and innovation

Be part of an exciting new chapter for one of the region’s most unique venues

If you’re passionate about creating beautiful, meaningful experiences — and love the balance of logistics, customer service, and creativity — we’d love to hear from you.

Apply via Seek with your resume and a short note about what you can bring to the role and why you'd be a great fit for the Austinvilla team.

Austinvilla Estate

Where beauty, nature, and connection meet.

austinvilla.com.au | @austinvilla_estate

thelussh.com | @thelussh

holdingspacewg.com | @holdingspacewg