We are looking for a proactive and detail-oriented Finance Administration Officer to join a small, dynamic team based in Manly, Brisbane. This is a temporary, part-time role offering a great opportunity to support both finance and general administrative tasks within a growing business. If you're someone who thrives in a close-knit environment and has strong organisational skills, we want to hear from you!

About the Role:
As the Finance Administration Officer, you will provide essential support across various areas, including finance, shipping, documentation, and general administration. You'll assist with invoicing, order reconciliation, data entry, and more, ensuring smooth operations across the business. You'll also play a role in maintaining files, assisting with accounts payable and receivable, and supporting the team with general administrative tasks.

This role requires a strong attention to detail, proficiency in Microsoft Excel, and a willingness to assist with a variety of tasks, making it an excellent opportunity for someone looking to make an impact in a hands-on environment.

Key Responsibilities:

• Assist in creating and issuing proforma invoices and confirmations of sale to customers.
• Reconcile orders against plant order confirmations and ensure accuracy in sales documentation.
• Assist in preparing and reviewing invoices, issuing them to customers, and addressing any discrepancies.
• Reconcile actual loading results against instructions, recording any discrepancies as necessary.
• Maintain and update the sales order list, ensuring data is accurate and up-to-date.
• Organise and tidy all company computer folders, ensuring files are properly named, saved, and easily accessible.
• File hard copy documents as required, ensuring proper documentation and record-keeping.
• Record invoices and expenses in the company database and Xero, ensuring all entries are accurate and timely.
• Assist with updating customer lists and plant profile ID records.
• Support the reconciliation of receivables and management of payables, ensuring financial records are kept in order.
• Assist with travel planning, event coordination, and inventory management for office consumables.
• Ensure the office space is tidy and well-organised and assist with greeting guests as needed.
• Utilise Excel for data entry, reporting, and ensuring accuracy across various administrative tasks.
• Work within a Microsoft-based environment to assist with various tasks and ensure efficient office operations.

What You'll Bring:

• Proven experience in administrative support, ideally with a focus on invoicing, data entry, and document management.
• Strong proficiency in Excel, with the ability to handle data entry, create reports, and manage spreadsheets.
• Experience working with accounting software like Xero or similar systems.
• Excellent organisational skills with a keen eye for detail, ensuring accuracy in financial records, sales orders, and documentation.
• Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• A proactive, adaptable attitude with a strong willingness to assist with a variety of administrative functions.
• Strong communication skills and the ability to collaborate effectively with a small team.
• Good knowledge of Microsoft Office tools and ability to work within a Microsoft-based environment.
• A self-starter who thrives in a small team and enjoys taking initiative in their work.

If you are a motivated and detail-focused individual with the skills we are looking for, we'd love to hear from you! Please apply with your CV and a brief cover letter outlining your relevant experience and interest in the role.