We are seeking a highly organised and detail-oriented Operations and Logistics Coordinator to assist with the planning and execution of the Australia Day event. This role involves working closely with the Operations & Logistics Manager and Project Leads to ensure all event-related tasks are completed efficiently and effectively.

The ideal candidate will have excellent communication skills, experience in event coordination, and a proactive approach to problem-solving.

Start Date: 3rd November 2025

End Date: 6th February 2026

Location: The Rocks, Sydney

Payrate: $350 per day + super

Hours: 8 per day, 40 per week (increased hours for the two week period during Australia Day)

Key Responsibilities

Travel:

Assist the Operations & Logistics Manager in booking travel arrangements for staff and suppliers

Distribute all travel itineraries and manage any changes with our travel provider

Accreditation:

Consolidate and distribute accreditation numbers to relevant parties.

Catering:

Organise catering arrangements for staff and suppliers.

Logistics:

Work with the Project Managers to consolidate pack lists and signage requirements, working with the warehouse manager and runners to ensure timely delivery of materials to the event site

Communication and Correspondence:

Manage incoming and outgoing phone calls, emails, and correspondence for the Australia Day inbox and phone number.

Ensure prompt and professional communication with all stakeholders.

Meeting Coordination:

Organise, schedule, and create agendas for various stakeholder meetings, including Security Crowd

Management and Australia Day Internal Project Team meetings.

Take minutes during meetings and distribute them in a timely manner.

Document Management:

Update and maintain documents such as contact lists, communications structures, organisation charts, and readiness exercises.

Share event management plans with agency stakeholders via the Events Hub.

Event Planning and Coordination:

Assist with event coordination, planning projects, and administrative tasks to ensure the delivery of professional, safe, and high-quality events.

Ensure compliance with government procedures, legislative requirements, and industry standards.

Staff Orientation and IT Setup:

Assist with the orientation of new staff members.

Submit forms for IT access, laptops, and passes.

Project Support:

Support the Project Managers in printing, organising, and posting vehicle passes, vessel packs, and music sheets.

Onsite Work:

Work onsite during January to ensure the smooth delivery of the Australia Day event

Contribute to the Ops Production Schedule ensuring all tasks are listed and monitored

Work with the warehouse manager to ensure the successful delivery of pack list requirements to site

Manage a signage team to ensure all signage is delivered to site and installed

Triage incoming calls and radio requests from Project Leads, addressing requests and

providing timely updates.

Post-Event Duties:

Assist in delivering all items from site back to our warehouse and updating the stocktake of inventory with the warehouse manager

Gather feedback and insights for future events via debrief meetings

Mandatory Requirements:

Willing to undergo a Police Check

Must have 2 x work related references

APPLY NOW by clicking the link or calling our team on 02 6669 1000.

[email protected]