We are looking for an Administration Assistant for our environmental consultancy based in Hawthorn.

Tasks include:

managing workflow (we use ClickUp)

monitoring and reporting on projects

reviewing employee timesheets

quoting projects

responding to RFQs and tenders

communicating with our bookkeeper

data entry

uploading and downloading documents from client's online platforms

fleet management (tracking due dates, e.g. vehicle rego and insurance)

updating online compliance sites.

We seek someone with the following skills and qualities:

experienced in office administration

will become part of our small team for the long term

have good communication skills, including a high standard of written communication with attention to detail

high-level proficiency in MS Word, MS Excel, accounting apps and other computer applications

able to perform administration tasks as directed and work independently

good problem-solving skills

ability to work well in a team environment.

Employment conditions include:

salary + super

Most work to be done at our office, with WFH option available

Workload is approximately half-time: 4 hours per day, 5 days per week. Hours are flexible at manager's discretion.