Company description:

As an organisation we have a clear focus on how we service and partner with our community, including our strategy of helping the community stay well when at home. Our reputation of community minded, inclusive and progressive is matched to none.

Job description:

Northern Health are seeking applications from motivated and suitably experienced Divisional Director Assistant (Administrative/Personal Assistant) join the Clinical Operations Team on a fixed term basis ( A Parental leave Cover until December 2026 )

Northern Health is the major provider of acute, maternity, sub-acute, mental health, specialist, community and home-based services in Melbourne's rapidly growing outer north.

Services are provided through our five main campuses:

Northern Hospital Epping, Broadmeadows Hospital, Bundoora Centre, Craigieburn Centre, and Kilmore District Hospital. In addition, Mental Health Services are provided at Epping, Broadmeadows, Jacana, Preston, Mill Park and Coburg.

About the Role:

The Divisional Director Assistant is responsible for providing administrative support to the Divisional Director, Women's and Children's within the Clinical Operations Office.

This role is responsible for providing effective coordination of the day-to-day administration of the aligned portfolios, including assisting in divisional planning, minuting committee meetings, determining work priorities and meeting deadlines, as well as, exercising self-direction and flexibility.

The role will also provide secretariat support to a number of Northern Health Committees and general assistance within the Clinical Operations Administration Team.

To be successful in this role you will have:

• Excellent interpersonal communications skills with the confidence to build relationships and effectively communicate and negotiate with a diverse range of stakeholders at all levels.

• Demonstrated capacity to exercise sound judgement, diplomacy and discretion with a proven ability to handle sensitive or confidential information.
• Proven ability to problem- solve and "think outside the box".
• Strong written and oral communication skills as demonstrated through the delivery of a diverse array of business documents.
• Proven administration and organisational skills, including the ability to multi-task, priorities and schedule work to meet deadlines in a busy environment.
• High level of attention to detail; excellent professionalism, confidentiality and discretion.
• Excellent minute taking and meeting secretariat experience.

Next Steps . . .

If this opportunity sounds like the next step in your career, then we would love to hear from you. Please click on the 'Apply' button and follow the prompts.

For further details, please refer to the Position Description. Alternatively, you can contact Nicholas Caruana, HIS Manager, Emergency Services at [email protected]

Applications close 29/10/2025

We offer:

We offer a range of benefits to support and reward staff both personally and professionally, which includes:

· Health and Wellbeing programs, including our ‘Thrive' program

· Flexibility in the workplace and extra leave options and support

· An inclusive and culturally safe space

· State of the art facilities and campus partnerships

· A commitment to ongoing professional development through our ‘Learning Labs'

· Access to salary packaging, EAP and our online library

For a glimpse of life at NH, click here.

Work with us! Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.

All employees of Northern Health must comply with the health service's Staff Health / Workforce Immunisation procedure (as amended from time to time) together with any relevant State Government and Departmental directives. This requires all employees to be vaccinated for various diseases such as, but not limited to influenza