Executive Support Officer
Location: Hobart, Tasmania
Work Type: Full-time, 3 month contract
Closing Date: 17/10/2025

A unique opportunity is available for a highly organised, diplomatic, and proactive professional to provide high-level executive and administrative support for our client.

This is a key role requiring discretion, adaptability, and a strong sense of civic duty. You will be responsible for managing a broad range of engagements, events, and tasks that support the effective and professional operation for our client.

Key Responsibilities

• Coordinate a complex and dynamic calendar of appointments, briefings, site visits, and official engagements.
  
• Prepare and distribute meeting materials, correspondence, presentations, and other supporting documents.
  
• Liaise with elected representatives and key stakeholders in accordance with formal protocols.
  
• Organise and deliver functions and ceremonial events.
  
• Manage travel arrangements, including itineraries for domestic and international travel.
  
• Maintain stakeholder contact lists, a gifts register, and records of official engagements.
  
• Assist with finance-related tasks such as purchase order preparation, invoice processing, and reconciliation.
  
• Ensure supplies of stationery, catering and gifts are ordered and maintained.
  

About You

You are a motivated and adaptable professional with a strong background in administration and a keen understanding of working in a high-profile, public-facing environment. You thrive under pressure, enjoy balancing multiple priorities, and are comfortable working both independently and collaboratively.

Essential Selection Criteria:

• Certificate IV or Diploma in Business Management, Public Sector Administration or a similar field.
• Current Driver Licence.
  
• Current Registration to Work with Vulnerable People.
  
• Demonstrated experience in providing high-quality administrative support across multiple stakeholders.
  
• Advanced digital literacy including word processing, spreadsheets, content management systems, and databases.
  
• Strong organisational skills with the ability to adapt to changing priorities and meet tight deadlines.
  
• Understanding of the operations of local government or a similar political/public environment.
  
• Excellent interpersonal and communication skills.
  
• Ability to work cooperatively within a team and contribute to a respectful and values-based workplace.
  

What's on Offer

• A rewarding and high-impact role supporting leadership.
  
• Opportunities to contribute to major public and ceremonial events.
  
• A professional, collaborative work environment focused on excellence and community service.
  
• Competitive salary and conditions aligned to the role classification.
  

Apply Now

If you or anyone you know is interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Alternatively, you can email your CV directly to [email protected] or contact me on 0474 004 922.

Please note - Only shortlisted candidates with full working rights will be contacted.