Time To Reline - Administrative officer

Are you looking to be part of a growing team?

Do you want hours that suit family life?

We’re looking for a motivated and highly organised Administrative Officer to join our growing team. This role is perfect for someone who enjoys variety in their work and thrives in a fast-paced environment. You’ll play a key part in keeping our operations running smoothly across administration, compliance, job management, and business development support.

What You’ll Be Doing

Office Assistance

Answering calls and emails

Scheduling appointments and managing calendars

Ordering uniforms, materials, and consumables

Coordinating supplier pricing and orders

Managing insurances, licensing, and registrations

Job Management

Preparing and maintaining worksite folders and safety documentation

Managing completed job folders

Basic invoicing and sending quotes

Chasing payments and following up clients

Setting up and managing job management software (including SMATA)

ISO Certification & Compliance

Maintaining toolbox talk templates

Recording incident reports

Tracking equipment and vehicle maintenance

Managing safety documentation

Human Resources

Assisting with recruitment and onboarding

Managing timesheets and HR records

Business Development Assistance

Coordinating marketing requests

Researching trade shows and opportunities

Helping arrange photo/footage days

Managing Instagram posts and social content

Liaising with our bookkeeper

About You

We’re looking for someone who:

Has strong organisational and communication skills

Is confident using job management systems and Microsoft Office/Google Suite

Can manage multiple tasks with attention to detail

Has a proactive, solutions-focused attitude

Ideally has previous experience in administration, office management, or a similar role

Why Join Us?

Be part of a supportive, growing business with strong industry contracts

Enjoy a varied role where no two days are the same

Work closely with a team that values initiative and collaboration

Opportunities to grow with the business as we expand

If this sounds like the role for you then please send your CV and a cover letter to [email protected]

Please tell us about yourself and why you would be a great fit into our company.