• Rare chance to work for a highly respected ASX listed business
• Be the first point of contact and welcoming face of the firm
• Seeking a motivated and ambitious individual | Prime CBD location

The Opportunity

Our client is an ASX-listed powerhouse, recognised for its employee-centric culture and supportive work environment. As the business continues to build on its success and diversify its portfolio, they are seeking a Receptionist/Office Administrator to join the team on a full-time, permanent basis.

This role is ideal for a motivated and proactive individual who thrives in a fast-paced environment. You’ll provide seamless support to high-performing employees across the firm, while also working independently and taking ownership of day-to-day office operations.

If you’re looking for your next challenge within a leading financial services business, have excellent communication skills, and enjoy managing shifting priorities, we’d love to hear from you.

The Responsibility

In this Reception/Office Coordinator position, your role will include but not be limited to:

• Act as the first point of contact for visitors and calls, providing a professional and welcoming reception.
• Manage meeting rooms, catering, AV requirements, courier bookings, and mail distribution.
• Oversee office supplies, equipment, and kitchen consumables, ensuring a well-organised workplace.
• Coordinate with building management and vendors on facilities, security, maintenance, and contractor access.
• Manage staff access passes, security systems, and compliance registers (first aid officers, fire wardens, etc.).
• Support office events and initiatives, including staff celebrations and team activities.
• Assist with business continuity planning, office compliance, and finance administration (expenses, reimbursements, reconciliations).
• Handle other ad hoc administrative and facilities tasks as required.

The Expertise

The ideal candidate will be sophisticated, welcoming, and mature in their approach to work, with at least 2 years of office experience - across both reception and office administration. You will hold yourself to a very high standard across the board, be it customer service, communication, your attention to detail or professional presentation. You are reliable, resilient and a problem-solver at your core, but you also enjoy organisational and autonomous tasks too.

The Next Step

If you would like further information on this opportunity please call Victoria Lister on 0407 415 144 for a confidential discussion. Alternatively, apply online with an updated resume today!

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent.
Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.