About BoardRoom:

Build your career working alongside industry experts

Join a fast paced and innovative organisation

Flexible work option

The BoardRoom Group is a leading provider of professional services in the Asia-Pacific region, with over 7,300 clients managed out of our offices in Australia, Singapore, Malaysia, Hong Kong, and China.​​​ These services include Share Registry – Listed & Unlisted, Corporate Secretarial, Employee Plans and Payroll.

Our Industry Leading services include:

Incorporation of companies

Ongoing corporate secretarial management, including providing a registered office address

Bookkeeping and payroll services

Initial public offering (IPO) management

Ongoing share registry services

Employee plan administration services

The Role and Duties:

A fantastic opportunity has arisen for an experienced Assistant Company Secretary to join the Corporate Secretarial Services team, taking on a portfolio of proprietary, public unlisted or Not-For-Profit entities . The role is start as soon as possible and will suit a candidate with solid Company Secretarial experience, including minute taking, and a good degree of initiative.

Provide a comprehensive range of company secretarial services in conjunction with high quality relationship management to a portfolio of proprietary, public unlisted or Not-For-Profit entities, managing all levels of company secretarial compliance . Ensuring that Boardroom’s contractual obligations to clients are met and that clients are billed in line with their contract.

Deliver company secretarial services to clients that meet or exceed agreed service standards.

Provide support to senior Company Secretaries with delivery of services to ASX listed clients.

Managing and advising clients on ASIC and Corporations Act compliance and, where applicable, compliance with constitutions, including dealing with ASIC lodgements.

Key Responsibilities:

Acting as the appointed Company Secretary to, and managing the corporate secretarial compliance of, a small portfolio of proprietary, public unlisted or Not-For-Profit entities , proactively and reactively managing all levels of service delivery and compliance.

Co-ordinate, attend and minute board meetings, manage annual board calendars and workplans.

Full project management of shareholder meetings, including managing timetables, drafting notices of meeting, preparing run sheets and presentations, and attend and minute the meeting.

Ensure that the ASIC record is kept up to date at all times.

Maintain the statutory books and records including share registry maintenance.

Providing Company Secretarial advice and guidance to clients on a range of matters including company secretarial practice and compliance, board processes and corporate governance.

Work closely with the Boards and Executive teams of client companies.

Support to senior Company Secretaries with the delivery of services to ASX listed clients.

Essential Criteria:

Ideally you will have:

A law/business/finance degree and be a studying or have completed your Graduate Diploma in Applied Corporate Governance.

At least 2 years practical experience with ASIC compliance and general corporate secretarial duties.

Excellent knowledge of the Corporations Act, ASIC and internal company requirements.

Outstanding meeting management skills, including effective minute taking.

Exceptional customer service and pro-active relationship management skills.

Highly organised, able to prioritise and can manage multiple tasks.

Experience with attending and minuting board meetings.

Outstanding verbal and written communication skills.

The ability to work both autonomously and as a member of a team.

Excellent attention to detail and accuracy.

Excellent organisational skills with the ability to prioritise work and meet deadlines.

Excellent customer/client service skills, preferably with experience working in a client facing role.

Location:
Melbourne preferred but would consider Brisbane or Sydney.

To Apply:

Please click apply and upload your CV.