Job Description: Program Support Officer

Organisation: Australasian Procurement and Construction Council Inc (APCC)

Position Title: Program Support Officer

Classification: Non-government role - $36 per hour plus 12% Super and leave entitlements

Position Type: Fixed term contract (2.5 months) 25-37.5hrs P/W – flexible

Start Date: Tuesday 7 October 2025

Please upload your resume and a cover letter to support your application.

Job Profile:

The APCC is the peak council whose members are responsible for procurement, construction, and asset management policy for the Australian, State and Territory governments and the New Zealand Government.

The APCC Directorate consists of small team located in Deakin, ACT.

Who you are

You are a self-motivated, detail-oriented person with a positive, proactive approach. You’re comfortable working independently as well as part of a small team. Strong written and verbal communication skills are essential.

This role would particularly suit someone seeking flexible part-time hours, such as a student, recent graduate, or someone looking to get back into the workforce.

The role

The main focus of this role is to assist in the co-ordination, research and drafting of materials and artefacts for projects and initiatives across various programs within the Directorate of the Australasian Procurement and Construction Council (APCC).

Duties and Responsibilities

The key duties and responsibilities of this position include but are not limited to:

Project Support and Coordination:

Assist the Executive Director in the development and execution of special projects, providing administrative, logistical, and technical support

Coordinate with cross-functional teams, facilitating communication and collaboration to ensure project success

Maintain and update project documentation, such as project plans, schedules and status reports

Track project progress, reporting updates and potential issues to the Executive Director.

Administrative Tasks Associated with Projects:

Organise and support the governance and secretariat arrangements for projects including the preparation and issuing of meeting agendas, action items, project schedules and minutes in a timely manner

Manage members’ attendance at meetings and other events

Follow-up actions between meetings

Manage and maintain project files, records, and databases, ensuring proper organisation and easy accessibility.

Research and Information Management:

Undertake research, analysis and interpretation of complex issues and opportunities relating to project matters

Record, collate, and organise a variety of Government information and data for the purpose of cross-jurisdictional comparisons

Collect, organise, and analyse project-related data and information, providing insights and recommendations to the Executive Director

Generate and manage engagement statistics for projects

Where required, hold high-level discussions, liaise with, and collaborate with project members for information exchange

Assist in the development and maintenance of project performance metrics and reporting systems

Support information exchange and collaboration among members.

General Office Duties and Responsibilities:

Assist with answering the phone as required

From time to time and in the absence of other staff, assist the Executive Director with general office administrative tasks, including IT troubleshooting where you have the capability to do so.