ADMINISTRATION COORDINATOR

This opportunity offers:

• Ongoing employment
• Full time role & 35 hour working week
• RFS Level 4/5
• Attractive annual salary $85,804 - $93,949 p.a. plus 12% superannuation
• Location: West Pennant Hills (hybrid/flexible working arrangements considered)

Looking for more information?

Why not reach out to our role expert, Natasha Mackenzie, for a confidential chat on 0460 034 226.

Join Our Team: Protect, Serve, and Make a Difference!

We are the Rural Fire Service (RFS), a dedicated community of volunteers providing fire and emergency services to approximately 95% of NSW. When you work with the RFS, you join a passionate team committed to protecting our neighbours, the wider community, and the environment from the threat of bushfires and other emergencies. With over 70,000 volunteer members and staff, we embody the spirit of mutual respect, support, friendship, and camaraderie. We are one team with many players, united by a single purpose. If you share our passion for community service and environmental protection, we want to hear from you! Become a part of our mission to safeguard lives and our cherished NSW landscapes.

What you’ll be doing:

Reporting to the Manager, you will be working in the Development Planning & Policy team who develop policy and undertake research in relation to bush fire in the built environment.

You will be an organised and proactive team player bringing their skills and energy to our workplace. In this role, you’ll be at the heart of our operations, supporting a variety of activities that keep things running smoothly.

From coordinating meetings and managing inboxes, to organising travel, assisting with finance and procurement, and keeping our records in order, you’ll play a key part in helping our team deliver effective business services every day.

You’ll thrive in our fast-paced environment where priorities can shift quickly, using your adaptability and problem-solving skills to keep things on track.

If you’re someone who enjoys variety, thrives on organisation, and takes pride in making things easier for others, we’d love to hear from you!

To thrive in this role, you will have:

• Strong organisational and administrative skills
• Ability to manage multiple tasks and meet deadlines
• Effective communication and customer service skills
• Experience with financial and purchasing processes
• Knowledge of RFS systems, procedures, and best practices (advantageous)
• Experience with Microsoft Office, Power BI, Coupa & HPE Content Manager

If you are interested in finding out more about this opportunity, please access the Role Description and our organisation structure.

Note: As per the role description, candidates are required to meet minimum essential requirements. If you do not meet the essential requirements for this role, your application may not progress to shortlisting.

Why work for us?

• Corporate uniform available
• Attractive leave entitlements including 4 weeks annual leave per year, plus more
• Free access to our Member Assistance Program (MAP) for all RFS members, and their immediate family
• Salary packaging options available
• One ‘Agreed Absence’ leave day per calendar month
• Ongoing learning and professional development programs (RFS is a Registered Training Organisation giving you access to various internal courses)
• Partnership with Fitness Passport for eligible RFS staff and their families to access more than 845 gyms and pools!

Other Benefits:

• Free onsite car parking available
  
  

To ignite your RFS journey:

To be considered for this opportunity, you must submit your application via RFS Careers, and attach:

• Describe a time you coordinated multiple administrative tasks such as managing databases, scheduling meetings, and preparing documentation under tight deadlines. How did you prioritise your workload, and what was the outcome?
• Describe a time when you used technology or digital tools (e.g. Microsoft Office, Power BI, records management systems, or online collaboration platforms) to improve efficiency or accuracy in your administrative work? What was the outcome?

• A cover letter in PDF format, addressing how you meet the essential requirements of the role, outlining your suitability and why you are interested in this opportunity;
• A resume in PDF format, including two current/recent professional referees (please include email address and contact number)
• Respond to two targeted questions within the online application process (maximum 500 words each):

Please submit your application no later than 11:55pm Thursday 2 October 2025.

Important recruitment Information

• A recruitment (talent) pool may be created through this recruitment process to fill future ongoing, temporary, casual and term, full time or part time opportunities.
• We value a diverse and inclusive workplace and are committed to ensuring our employees represent the diversity of communities that we serve.
• If you require an adjustment during the recruitment process, please include any details that you are comfortable sharing during the application process, alternatively, you can reach out to the role expert to discuss.
• The recruitment process may involve a range of assessment activities to determine your capabilities for the role (aligning to the NSW PSC Capability Framework). The Capability application tool is designed to help job applicants understand and use the NSW Public Sector Capability Framework when applying for jobs with the NSW government. Additional checks for successful applicants will include referee checks and criminal history checks.

Learn more about how RFS members support communities across NSW below

Vacancy Reference: R25/258

This may not be the role for you, however you can check out other vacancies in the RFS here, or consider volunteering with your local Brigade.