Administration & Client Manager (Contractor – 20 hrs/week)
Rate: $45/hr | Contractor role | Work from home

We are a boutique Buyers Agency specialising in investment property and are seeking an Administration & Client Manager to support both our clients and the Director.

This role is part-time (approx. 20 hours per week), contractor-based, and fully remote. You must have a professional home workspace with reliable internet and the ability to securely manage confidential information.

Key Responsibilities

Manage clients throughout the construction and settlement process, ensuring clear communication and timely updates

Liaise directly with clients and stakeholders, including builders, developers, finance brokers, solicitors, and property managers

Maintain and update the CRM with client, property, and project details

Prepare and manage invoicing

Organise supporting services (rental management, depreciation schedules, etc.)

Deliver a “wow” experience for clients, with a focus on building long-term relationships and generating referrals

Provide PA support to the Director, including managing emails, calendar, and appointments

Assist with project management, ensuring tasks and milestones are delivered on time

Identify opportunities to streamline systems and processes, improving efficiency across the business

About You

Proven experience liaising directly with clients (not just back-office admin)

Excellent phone manner, professional communication skills, and client-first approach

Strong organisational skills with the ability to manage multiple stakeholders and projects simultaneously

Understands the importance of relationship-building, sales, and client retention

Tech-savvy with experience using CRMs and MS Office/Google Suite

Proactive, innovative, and comfortable suggesting new ideas to improve workflows

Background in property, finance, construction, or investment sales (highly regarded but not essential)

Must be able to work independently from a professional home office

What We Offer

$45/hr contractor rate

20 hours per week (flexible, with potential to grow)

Work from home with autonomy and flexibility

Opportunity to work closely with the Director in a boutique property investment business

Varied, interesting work with a mix of client-facing and behind-the-scenes tasks

How to Apply
Please send your CV and a short cover letter outlining your relevant client-facing experience and why you’d be a great fit for this role.