Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Full-Time | Ongoing contract of employment.
• PW3 $60,416 - $65,237 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience).
• Moorabbin Campus – onsite parking with close proximity to public transport.

Holmesglen is a recognised leader in the delivery of simulation-based education and applied research. Our world-class simulation facilities located at Moorabbin campus and play a pivotal role in preparing our health, community, and social services students for the workforce. These facilities have also attracted high-quality industry partners, enhancing our educational offerings.

We are seeking an enthusiastic Practical Placement & Partnership Placement Administrative Support to join our team.

As the first point of contact within the department, you’ll provide professional administrative and receptionist support to the Clinical Placement Manager. You will manage critical clinical administrative portfolios, deliver friendly and accurate front-line assistance to students and clients, and promote the department’s programs and services both internally and externally. This role also plays an important part in fostering and maintaining industry relationships, ensuring efficient communication and administrative coordination to strengthen partnerships and enhance placement opportunities across the health and community services sector.

As a Practical Placement & Partnership Placement Administrative Support, you will:

• Support clinical administrative portfolios and provide administrative assistance to the Coordinator and Heads of Departments.
• Handle first-line general enquiries, providing accurate information and referring appropriately to ensure excellent stakeholder service.
• Assist in ensuring Practical Placement Agreements with students and health care facilities are in place and support compliance with Clinical Placement Agreement conditions.
• Provide administrative support to foster and maintain relationships and partnerships with health care providers, contributing to efficient coordination of placements.

To be successful, you’ll have:

• Proven administrative and organisational expertise, with the ability to manage multiple tasks, prioritise workloads, and maintain accuracy in a busy, multi-disciplinary environment.
• Technical proficiency, including Microsoft Office, databases, student management systems, and contemporary office technology.
• Excellent written and verbal communication skills, with the ability to adapt style and tone to suit different audiences.
• Strong problem-solving and critical thinking skills, with the ability to analyse information, evaluate options, and recommend effective actions.
• Collaborative, flexible, and accountable approach, building trust with colleagues and stakeholders while contributing positively to team and organisational goals.
• WWCC and Police Check: Appointment to this position is dependent on obtaining an ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Here's how to apply:

Please submit your updated resume and a short cover letter with responses to the Key Selection Criteria. We commit to respond to every applicant.

For a confidential discussion regarding this role, please contact Lindsay Bava (Head of School – Vocational Education and Training Nursing Programs) on 03 9564 4833 or [email protected]

For further information relating to this opportunity and to view the position description, please click here.

Applications for this position close on 11:59 pm Tuesday 23rd September 2025.

Employees attending certain workplace settings, including health and care facilities, may be required to be meet mandatory vaccination obligations.

If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at [email protected] or on 03 9564 1530 and we will work with you to identify the best way to assist.