Governance Coordinator / Secretariat –
Contract: 6 months + 6 month extension option
Rate: $120 – $130 per hour (incl. Super)
Location: Sydney CBD
Clearance: NV1

About the Role

We are seeking an experienced Governance Coordinator / Secretariat to support a senior Federal Government Director and their governance forums. This role requires a professional with strong organisational, secretariat, and governance coordination skills who can ensure decision-making processes are well-structured, recorded, and actioned.

The successful candidate will act as the Director’s key support for governance activities — ensuring accountability, accuracy, and timely delivery of agreed actions.

Key Responsibilities

• Provide high-level secretariat support for Defence governance forums, steering committees, and executive meetings.
• Record, track, and monitor decisions, directives, and action items, ensuring ownership and timely completion.
• Develop concise, accurate, and well-structured meeting minutes, action registers, and briefing material.
• Ensure governance processes are followed, escalating delays or risks to the Director as required.
• Work closely with Defence stakeholders at all levels to support effective communication and reporting.
• Provide executive assistant-style support to the Director, with a strong focus on governance and accountability.

Skills & Experience

• 5+ years’ experience in governance coordination, secretariat, or high-level executive support roles within Defence or Federal Government.
• Strong knowledge of Defence governance frameworks and processes.
• Excellent written and verbal communication skills, with the ability to produce concise and accurate documentation.
• Highly organised with exceptional attention to detail and follow-through.
• Proven ability to work in fast-paced, complex environments with competing priorities.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Active NV1 or above security clearance strongly preferred.

How to Apply

Submit your CV highlighting your Defence governance and secretariat experience via email to [email protected] Shortlisted candidates will be contacted promptly.