Administration Assistant

About the Client:
We’re a locally owned recycling operation based in Canberra, specialising in the processing and recycling of construction and demolition waste. Our site features a range of heavy machinery and equipment including crushers, screens, excavators, and loaders, all working together to transform waste into valuable recycled products.

About the Role
We’re looking for a proactive and enthusiastic Administration Assistant to join our team. This is a fantastic opportunity for a recent school leaver or someone early in their career who’s keen to build a strong foundation in business administration.
You’ll be supporting various departments, gaining hands-on experience with industry-specific systems, and receiving on-the-job training to help you grow professionally. If you’re organised, enjoy variety, and thrive in a fast-paced environment, we’d love to hear from you!

Responsibilities

• General admin duties: data entry, scanning, printing, filing and archiving
• Preparing meeting agendas, toolbox talks and safety minutes
• Managing incoming/outgoing correspondence including dockets, mail and emails
• Ordering and stocktaking PPE, uniforms and safety gear
• Receiving and reconciling deliveries; raising purchase orders
• Monitoring staff attendance and updating timesheets
• Maintaining records of qualifications and licences
• Providing basic IT support for staff
• Greeting visitors and handling phone enquiries
• Assisting accounts and weighbridge operations when needed

What we are looking for:

• A team player who can also work independently
• Confident communicator with a professional attitude
• Detail-oriented and well-organised
• Eager to learn and grow

• Familiarity with Microsoft 365 (Outlook, SharePoint, Excel) is a plus
• Current Driver’s Licence

What is on Offer for the Role:
Work Type: Permanent position
Location: Canberra
Annual Salary: Up to $70,000 plus Super (dependant on experience)
Security Requirements: Must be an Australian Citizen

To Apply: Applications close Friday the 19th of September 2025. Please upload your resume to apply. Candidates will need to be willing to undergo pre-employment screening checks which may include, ID and work rights, security clearance verification and any other client requested checks. Please note you may need to complete selection criteria to complete this application process. We will be in touch with instructions for suitably skilled candidates. Please email [email protected] for any further information.

Why partner with Whizdom?
We’re Whizdom. We view you as an extension of our strong, dependable brand and have differentiators which really are different! The Whizdom way:

• We pay our contractors same day you submit your timesheet!
• We are Level 3, DISP certified and have signed the Veteran Employment Commitment and been awarded the highest level of compliance to this important initiative, proactively assisting veterans transitioning from the forces to civilian roles. We’ve been lucky enough to win industry awards for our high level of process compliance and are ISO 9001 certified. Our commitment to reducing Greenhouse Gas Emissions has been accredited in line with large global organisations.
• We value diversity and welcome applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability.

Our team of talented people are passionate about your experience, doing the right thing always, with a focus on your long-term career goals. We even give you a best in industry merch pack! Even if this role isn’t the exact fit for you, we would love a chat, contact us to find out more!