Position Overview

The Legal Case Manager position provides support to registrars that exercise delegated judicial powers and administrative power.

Broadly, the primary areas of registrar work for which support is required are as follows:

• Mediation and Case Management Support. This involves mediation and case management work done by registrars in support of matters within judges’ dockets.
• Registrar Court work. This work involves the running of Corporations (FCA) and Bankruptcy (FCA and FCFCOA) lists, issuing of summonses for examination, return of documents in examinations and public examinations; Return of Subpoena lists and hearings (FCA); Small Claims list (FCFCOA) and Adverse Action lists (FCFCOA and FCA); special fixture interlocutory hearings.
• Other Registrar Work. This work includes the determination of costs (long form bills of costs estimates, confidential conferences, taxation of costs, remuneration assessments), duty work, eCourtroom substituted service applications, and other work (pro bono, tribunal support, external liaison).

Legal Case Managers will also assist with national tasks. Further details and specific examples of work to be undertaken by Legal Case Managers are set out below.

Major Activities

Legal Case Managers provide support to the judicial registrar team, including:

Mediations and Case Management:

• Coordinating the management of proceedings the registrar is mediating or case managing, including liaising with parties, organising mediations and case management conferences, preparing correspondence, ensuring facilities are arranged in accordance with the requirements of each particular mediation and/or case management conference and ensuring that relevant case data on the Court’s case management system is accurate and up to date.

Registrar Court work:

• Undertake preparatory work for the list, including liaising with parties, listing matters on the Court’s case management system, undertaking all post Court work, including uploading orders and ensuring the Court’s case management system accurately reflects outcomes.
• Assist with any preliminary work required for public examinations including attending the examination with the registrar as required and ensuring that outcomes and listing details are accurately recorded.

Other Registrar Work:

Costs

• Support the registrar with all aspect of the work, including the review of bills of costs to ensure they are ready to be estimated and taxed, prepare drafts of all estimate letters and prepare orders and certificates of taxation for the registrar to approve.
• Assist with the lump sum costs process including by drafting orders, recording outcomes and corresponding with parties as required.
• eCourtroom – applications for substituted service and issue of summonses for examination
• Support the registrar with all aspects of the work, including liaising with parties, prepare draft orders for consideration by the Registrar and arranging public examinations.

Other duties as required.

• Undertake the co-ordination of pro-bono work.
• Diary and in-box management for registrars as well as management of the registrars’ calendar and any travel arrangements.
• Ability to be deployed to Registry or Chambers as required.

Competencies & Attributes

To undertake this role the successful candidate must have:

• An interest in the law.
• The ability to provide high level administrative support effectively and efficiently.
• A sound understanding of the jurisdiction and practice and procedure of the Court or the ability to acquire such knowledge quickly.
• The ability to work both autonomously and also collaboratively as a member of a team.
• The ability to manage multiple tasks and priorities effectively.
• The ability to build and sustain positive relationships with a network of key stakeholders, internally and externally.
• A high level of IT proficiency.

Formal Qualifications

There are no formal qualifications required to undertake the role. A law or related degree (or current enrolment in a law or related degree) will be regarded favourably.

Selection Criteria

1. Experience providing administrative and general support (preferably to a legal practitioner). Formal legal qualification, currently studying law and/or a demonstrable interest in the general federal law jurisdiction of the Federal Court.
2. Knowledge of the FCA and FCFCOA (general federal law) jurisdiction, practices and procedures, or the ability to quickly acquire this knowledge.
3. Good written and oral communication skills underpinned by exceptional attention to detail.
4. Problem solving skills and the ability to evaluate a large volume of information quickly and to manage multiple tasks and priorities effectively.
5. The ability to work both autonomously and collaboratively, including strong interpersonal skills, a proven ability to build and maintain positive professional relationships, and court appropriate presentation.
6. Demonstrated proficiency with administrative tasks and technology, including the use of electronic legal resources and the ability to learn and use the court’s case management systems and courtroom technology.

Contact Officer

For more information, please contact National Registrar Thomas Stewart via telephone (03) 8638 6762 or email [email protected]

How to apply

To apply, please complete the application form on the Court’s careers portal.

As part of your application, you will be required to submit a one-page response outlining your suitability for this position having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 500). Please ensure this document is attached before submitting your application.

If you have any issues with applying, please email [email protected]

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
3. Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability