Your Opportunity

As Executive Assistant, you will provide executive level administrative support to the General Manager, demonstrating a high degree of judgement, initiative, confidentiality and sensitivity. To be successful in this role you will need to have extensive experience in providing an executive level of support. You will need exceptional written communication skills with highly developed interpersonal skills.

Term: Full-time - till 2 January 2026

Hours of Work: 72.5 hours per fortnight

Pay Level: $2806.57 to $2996.06 per fortnight (Level 3), plus 12% superannuation and 17.5% annual leave loading

In accordance with Council's Enterprise Agreement and the relevant Award. Pay rate dependant on relevant skills and experience.

Employment Base: Warwick, Queensland

Applications Close: 11:59pm Tuesday 9 September 2025

About the Directorate

The Corporate Services Directorate is made up of three departments including Governance, Financial Services and Information Communication Technology (ICT).

The Governance Department is accountable for ensuring that Council operates in a transparent, accountable, and effective manner, in line with legal, ethical, and regulatory requirements. Land title registration for properties within the local government's jurisdiction, verifying land ownership ensuring leases are properly documented and compliant with local laws and ensuring that the land registry system is up to date and accessible to various stakeholders. Governance is also responsible for the management of the social housing portfolio.

The Financial Services Department ensures that Council remains financially sustainable while embracing innovation to drive outcomes for the Southern Downs community in an efficient and effective manner. The Department is responsible for the delivery of a variety of functions, including contracts and procurement, finance, revenue and business development.

The ICT Department delivers the ICT strategy for Council, including managing the technology infrastructure that supports day-to-day operations of Council, facilitating communication, enhancing service delivery, ensuring cybersecurity and data protection, and driving innovation and digital transformation. This department plays a key role in improving efficiency, transparency, and the quality of services provided to the community. The department is also responsible for overseeing the proper handling, organisation, storage, retention, and disposal of records.

What You Will Do

For full details of this position, please ensure you download the Position Description below.

(Note: For applicants viewing this job vacancy through SEEK.com, you will be able to access the Position Description by clicking on the "Apply" button, or by visiting the job advertisement on our website at www.https://www.sdrc.qld.gov.au/council/careers-at-council/current-job-vacancies).

The complete Key Responsibilities of this role can be found in the Position Description. These include (but are not limited to):

• Providing executive level secretarial and administrative support of a complex nature to the General Manager exercising high level judgement, initiative, sensitivity and confidentiality in the performance of duties;
• Plan and coordinate activities, projects and functions in the area and ensuring the General Manager receives adequate professional support;
• Assist the General Manager and other Council employees in the resolution of matters for which there are no clearly established practices or procedures;
• Answer and screen telephone calls to the General Manager as well as assist in answering telephone calls to the Directorate;
• Manage own time and set priorities to ensure performance outcomes and deadlines are achieved;
• Prepare reports for agenda items for Council consideration and take minutes of relevant meetings including the relevant Advisory Committees;

What You Will Need

To be considered for this role, you will need:

• The legal right to live and work in Australia
• A Class C (car) licence or greater is required in this role
• Extensive experience in an executive support function
• Highly developed written communication skills with proven ability to build effective working relationships both internally and externally and ability to produce reports and correspondence
• High level keyboard skills and experience in current office computer software programs
• Proven ability to provide excellent customer service
• Demonstrated ability to plan and organise workload to meet outcomes within required timeframes
• To be able to demonstrate your competence in relation to all of the Selection Criteria as detailed in the Position Description.

What We Offer

At Southern Downs Regional Council, we know that that our people are our strength. With this front of mind, we provide a wide range of benefits and a holistic approach to supporting our employees, including:

• Competitive wages, conditions and allowances
• Salary packaging and remote area benefits available, which can significantly increase tax savings and take-home pay
• Discounted corporate health insurance plans
• Improved work-life balance opportunities, such as a 9-day work fortnight and consideration of other flexible work options
• Generous leave provisions including Special Family Leave, Cultural Leave and 17.5% annual leave loading
• Access to a wide range of health and wellness initiatives, including free, skin checks, flu vaccinations and wellness medicals, and discounted gym memberships
• Employee Assistance Program for staff and their families (24/7 access). This service includes counselling, financial coaching, nutritional support and legal referrals, as well as access to specialised wellbeing support for LGBTIQA+ individuals, First Nations people, and individuals experiencing domestic and family violence through dedicated helpline
• Opportunities for on and off the job personal and professional development (study assistance available in accordance with policy)

To view comprehensive details of our employee value offering, please click HERE. (Note when viewing this job vacancy through SEEK.com - you will be able to access this link once by clicking on the "Apply" button, or by visiting the job advertisement on our website at www.https://www.sdrc.qld.gov.au/council/careers-at-council/current-job-vacancies)

Further Information

For further information about this role and working for Southern Downs Regional Council, please refer to the documents below:

(Note when viewing this job vacancy on SEEK.com - the links to information below will only be available once you click on the "Apply" button. Alternatively, you can access them via the job advertisement on our website at https://www.sdrc.qld.gov.au/council/careers-at-council/current-job-vacancies).

• Position Description
• Join Southern Downs Regional Council (detailed employment information, including employee benefits)
• Our Values
• Living on the Southern Downs

If you have any additional enquiries in relation to this position, please contact People and Culture on 1300 697 372.

Apply Now!

At SDRC, we believe that diversity enriches our workplace, drives innovation, and leads to better outcomes. We welcome applications from qualified people of all backgrounds, ethnicities, genders and abilities, who have applicable working rights in Australia.

To apply for this opportunity, you will be asked to complete an online application form and provide:

• A short written response (maximum 1-2 pages, dot points acceptable) on how your experience, abilities, knowledge and personal qualities would enable you to achieve the key responsibilities and meet the selection criteria of this role (as outlined in the Position Description); and
• Your current CV or Resume.

When you are ready to begin your application, please click on the "Apply" button below to be taken to our online application portal. Please ensure you provide all of the information requested and that your application is lodged by the closing date (as shown above). Should you have any difficulty lodging your application online, please contact our People & Culture team on ph 1300 697 372 for assistance.

We look forward to receiving your application.

Southern Downs Regional Council – A Great Place to Work

What we do at SDRC is more than just a job to us. Whether it’s maintaining our clean water supply, keeping our parks and gardens beautiful, servicing our plant and vehicles, providing contemporary library services, responding to natural disasters or showcasing our region’s immense natural beauty and economic strength, every Council employee strives to make a real difference for our local community.

Few employers combine so many diverse disciplines (eg engineers, childcare workers, trades such as mechanics and plumbers, safety specialists, project managers, plant operators, finance experts, IT specialists and urban planners to name a few) in one organisation. At SDRC, we work together towards the same goal. By integrating a multi-disciplined workplace with collective ideas and skillsets, we provide unique opportunities for our people to develop and grow within their chosen career.

We are passionate about aligning business, community and government to achieve social, economic and environmental outcomes. We believe this is best realised when people are invested in the long-term outcomes of where they live and work. If this sounds like you too, then working in local government at SDRC may be right for you.