ADMINISTRATION OFFICER (Floating Position)

Part-Time – MON, TUES, WED, FRI (occasional Thursday maybe required)

Support Local Communities—Help Us Deliver More Than Just a Meal

Meals on Wheels Brisbane South has been serving the community for over 70 years, providing nourishing meals to support independence at home. In 2021, 11 individual services across Brisbane South amalgamated to form one strong, unified NFP organisation. Our services span from Victoria Point in the East to Centenary in the West, all within the Brisbane South Aged Care Planning Region.

We are currently seeking a Floating Administration Officer to join our dynamic team, following an internal promotion.

About the Role

As the Floating Administration Officer, you will provide essential administrative support across multiple Meals on Wheels locations primarily: Acacia Ridge, Centenary, Holland Park, Sherwood, Sunnybank and Yeronga.

You’ll enjoy a varied and people-focused role, stepping in to cover staff leave and offering day-to-day administrative assistance across different services. Your tasks will include:

Supporting client intake and coordination of daily meal deliveries

Liaising with clients and volunteers

Assisting with financial processes including invoicing and payment reconciliation

This role requires regular travel across the Brisbane South region. Strong communication skills and the ability to build rapport with a wide range of people are essential.

Position Details

Minimum 20 hours per week, across 4 days (start times between 7:00–8:30 AM- varies depending on location)

Flexibility required for additional hours or occasional extra day, agreed in advance

Hourly rate: $32.40 + 17.5% leave loading

Access to salary packaging benefits (increase your take-home pay)

Portable Q-Leave Superannuation in accordance with legislation

We are a flexible, inclusive workplace and welcome applications from people of all backgrounds.

What You’ll Bring

Relevant qualifications or equivalent experience in office administration

Ability and willingness to travel across all 11 Brisbane South services

Experience working collaboratively in multi-disciplinary teams

Strong communication skills across diverse groups

A professional, self-motivated approach and the ability to work independently

High level of proficiency with Microsoft365

Excellent attention to detail and ability to manage multiple priorities

A warm, approachable manner and strong customer service focus

Desirable Experience

Experience in the community services sector

Experience working with volunteers

Proficiency in data entry and client management systems

Required Certifications (or willingness to obtain)

NDIS Worker Screening (Yellow Card)

NDIS Worker Orientation Module Certificate

Current First Aid Certificate

Valid driver’s licence and access to a reliable vehicle (travel allowance provided)

How to Apply

To be considered for this role, please submit:

A Cover Letter addressing the job description

Your resume (including your residential suburb)

Applications close: 5:00 PM Friday, 26th September 2025

Please note: Applicants will only be considered if cover letter is attached. Interviews may be conducted before the closing date as applications are received.