KEY RESPONSIBILITIES

Accounts Payable

Process and verify invoices across multiple divisions (commercial and retail building services, residential renovations, maintenance), ensuring accuracy and proper coding

Reconcile accounts payable transactions, resolving discrepancies as needed across diverse project types

Prepare and process vendor payments in a timely manner for construction trades, suppliers, and service providers

Maintain vendor relationships and handle enquiries from our extensive supplier network

Ensuring creditors are paid according to deadlines across all project streams

Accounts Receivable

Generate invoices in Tradify and reconcile and manage invoices AP and AR within Xero

Generate and send customer invoices across our diverse client base including shopping centres, corporate clients, educational institutions, and hospitality venues

Reconcile accounts receivable, identifying and resolving discrepancies across multiple project types

Follow up on outstanding customer payments and maintain professional rapport with major commercial and residential clients

Process and record customer payments from various revenue streams

Prepare bi-monthly statements for our extensive client portfolio

Update data for Power BI reporting to support our data-driven business approach

Assist in monthly reporting for management decision-making

Assist in Power BI data management with specialist contractor to support our analytics-driven operations

Payroll

Management of weekly payroll for all salary and wages staff across construction, maintenance, and administrative teams

Calculate and process payroll deductions, including taxes and benefits for diverse workforce

Respond to employee payroll enquiries and resolve issues promptly

Processing of employee expense claims across multiple project locations

Tax Reporting

Responsible for the preparation and working with BAS agent specialist in completing bank reconciliations for end of month accounts

Superannuation reconciliation across our growing workforce

ESSENTIAL REQUIREMENTS

About You

This role will suit someone looking to work locally who is seeking a busy role working in a small, close-knit team within a well-established, growing company! You'll be joining a "team of dedicated, highly skilled professionals offering an exceptional level of service" where "communication is a strong key throughout this company." You'll also need:

Have completed at a minimum a Diploma of Accounting or similar qualification

3+ years' end to end AP and AR experience in a medium sized organisation, preferably within building services, construction, or project management sectors

Demonstrated understanding and working knowledge of legislation including awards interpretation, tax and superannuation

3+ years' experience with Xero accounting - advanced user level required

A working knowledge of ServiceMate and Tradify software - ability to manage and process invoices and workflow processes

Experience with Microsoft Office suite

High degree of confidentiality when handling sensitive client and project information

Highly developed analytical skills and attention to detail - essential for managing complex multi-project financial operations

ADDITIONAL RESPONSIBILITIES

Financial Management & Reporting

Weekly financial reporting using Xero's standard format to support our data-driven management approach

Monthly IAS reconciliation, preparation, and lodgement support

Quarterly BAS reconciliation and preparation

Annual Payment Summaries reconciliation support

End of Year reconciliations preparation

TPAR reconciliation and preparation assistance

Administrative Duties

Participation in weekly accounts meetings (maximum 30 minutes) with our collaborative management team

Management of accounts email correspondence across our diverse client base

Bank feed transaction allocation within Xero across multiple revenue streams

Creditor statement reconciliation for construction trades and service providers

Invoice raising and accounts receivable activities across commercial and residential projects

Support with inter-company loan management between entities

Liaison with clients ranging from major shopping centres to individual homeowners