Senior Administration Officer, VET
Based on our Sydney Campus
Part-time (0.8), Continuing opportunity

Join the University supporting its students and staff to achieve their career goals

Be part of a welcoming community of professionals, academics and students

Competitive Salary + 14.25% superannuation (pro-rata)

About the university

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

About the office/school

Vocational Education and Training (VET) at The University Notre Dame Australia provides students with the skills they need to thrive in the education and health industries. We provide career preparation and formal qualifications to specialise in a certain area of work, to make a career change or as a pathway into higher education. Our programs are flexible and structured so students can learn online, on-campus and in the field.

About the role

Provide a professional and effective level of administration support for the Vocational Education and Training office located on the Sydney campus. The position works in collaboration with Academic and Professional colleagues across the University. This position reports to the CEO and Director of Vocational Education and Training.

Key Responsibilities

Provide high level administrative support to the CEO and Director of VET, including the coordination and management of diaries, scheduling of meetings and committees, drafting of agendas, minutes and action plans and associated follow up.

Coordinate and manage all travel and accommodation arrangements.

Administer all files, templates and reporting for the office of the CEO and Director and assist in the compilation and production of reports, submissions, statistical summaries and data sets, discussion papers and other correspondence as required.

Assist in the management of finance reporting and administration for VET.

Qualifications, skills & experience

Experience delivering high-level executive administrative support (experience in Vocational Education and Training (VET) or higher education preferable but not essential).

Demonstrated time management skills, including attention to detail, the ability to work under pressure, organise workload and manage competing priorities/deadlines.

Ability to establish and maintain productive working relationships with senior leaders and collaborate with colleagues, across multifunctional teams by providing a high level and responsive service.

Demonstrated proficiency in application of Microsoft Office suite and the ability learn computer software programs and work with enterprise systems.

Proven record of preparing high quality documentation with excellent accuracy and attention to detail.

Relevant experience, an administration qualification or an equivalent combination of relevant experience and/or education/training.

Supportive of the Objects of Notre Dame as a Catholic University.

Benefits

Generous training and development opportunities.

Multiple public transport options on your door stop.

Discounted study at the University.

How to apply

Please apply online with a resume and cover letter outlining your suitability for the role.

Applications closing date: 29 August 2025

For further information on how to apply, please visit: How to apply | Notre Dame

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Contact us

Please direct your queries regarding this role to Marcia Rodrigues, [email protected]

Unsolicited contact from recruitment agencies will not be entertained.