Administration & Marketing Assistant

Part-time | Approx. 18 hours/week
Location: Vision Personal Training – Bondi Junction, NSW

We’re growing our team!
Vision Personal Training Bondi Junction is looking for a proactive, reliable and creative Administration & Marketing Assistant to help keep our studio thriving behind the scenes.

This is a casual role, starting at 18 hours per week, with flexibility to grow for the right person. You’ll work across admin, marketing, operations and client care — no two days are the same, and we’re looking for someone who can confidently move from task to task with attention to detail and a positive mindset.

🛠️ Key Responsibilities

Client Admin & Operations

Entering leads into Halaxy and Vision systems (VOS)

Creating and sending invoices as needed

Processing payments, failed debits and product top-ups (e.g. protein)

Managing client suspensions, cancellations and recontract emails

Printing and preparing team reports (sales, lead activity, PMG boards)

Sending Max weekly wages reports

Managing goals session feedback calls

Assisting with seminars, shopping tours and studio events

General studio upkeep (e.g. restocking towels, checking maintenance)

Marketing & Communications

Creating and scheduling social posts (daily stories, 2 reels/week, feature posts)

Posting client & trainer of the week features

Updating Nightlife graphics and studio community boards

Managing birthday and milestone campaigns (cards, texts, small gifts)

Writing and sending weekly email campaigns

Publishing monthly success stories

Scheduling marketing offers using our distribution calendar

Managing IG chat and LinkedIn presence

Sending and replying to Google reviews via AskNicely

Contacting lost leads and supporting sales automation

Conducting VAPs (Vision Awarness Promotions) and inputting leads

Team & Culture Support

Attending weekly team meetings, development sessions, and 1:1s

Supporting wherever needed across the team with a helpful, solutions-focused attitude

💡 What You’ll Need to Thrive

Friendly, confident communication (in person and online)

High attention to detail and pride in doing things well

Solid time management — can juggle multiple tasks and pivot when needed

Tech literacy — Canva, Gmail, Meta, Google Drive, GoHighLevel or similar

Willingness to learn, grow, and be coached

A genuine interest in health, fitness and community

Bonus: Marketing or admin experience in a small business or fitness environment

🎁 Why Work With Us?

Be part of a passionate and purpose-driven team

Varied, rewarding work that supports real transformation stories

Studio location just minutes from Bondi Junction station

Work/life balance — flexible, supportive environment

Opportunities for growth in marketing, operations or fitness

📩 Ready to apply?

Click Apply Now or email your CV and a short intro to [email protected]

📍 3/47 Spring Street, Bondi Junction NSW

We can’t wait to meet you!