12 month contract
Immediate start
$61ph+ super
Sydney Inner West

We are seeking immediately available Purchase Order expert to support a high volume project based team in a highly regarded government organisation.

Roles and Responsibilities
The Purchase Order specialist is responsible for managing the end-to-end processing of Purchase Orders (POs) to support the delivery of the University's Deferred Maintenance Program. This role ensures that all PO requests are accurately prepared, timely submitted, and processed in accordance with Procurement Policy and Procedures, using the organisation platform. The position reports directly to the Project Management Office (PMO) and works closely with the Finance Coordinator, who provides support in resolving more complex issues.

Key Responsibilities:

Purchase Order processing

• Review and submit PO requests in system ensuring all required documentation is provided.
• Ensure correct supplier selection and coding in line with project requirements.
• Monitor PO progress from creation through to final approval, ensuring timely processing.

Document Validation

• Verify that all required supporting documents - such as quotes, contracts and funding approvals - are included and relevant to the procurement activity.
• Confirm that the documentation is complete, accurate, and compliant with Procurement Policy before PO submission.

Tracking and Reporting

• Maintain a PO tracking register to monitor progress, identify and flag bottlenecks.
• Provide regular status updates to PMO and Finance Coordinator on PO activity and outstanding actions.

Query and Issue Resolution

• Act as the first point of contact for PO-related queries from the internal teams.
• Resolve issues related to PO documentation, system errors, or approval delays.
• Escalate complex queries to the Finance Coordinator while ensuring timely follow-up and resolution.

Process Improvement, training and others

• Identify opportunities to streamline PO processing and improve system efficiency.
• Participate in training sessions and process reviews to enhance PO administration practices.
• Provide support for Accounts Payable-related inquiries, including invoicing, receipting, Purchase Orders, and other associated ad hoc tasks.

Position Requirements

• Essential: Demonstrated experience in Accounts Payable (AP), including invoicing, receipting, and Purchase Order processes (3+ years)
• Local experience and available to start immediately in Sydney inner city.
• Desirable: Exposure to procurement systems and experience working within a project-based environment.

Preferred Skills and Attributes

• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills, with a proactive and collaborative approach to stakeholder engagement.
• Attention to detail and a commitment to delivering high-quality work.
• Ability to adapt to changing priorities and work independently as well as part of a team.
  
  
  

Interested? Apply now and
Email [email protected]
Immediate start required