Project Officer

Part time .8FTE (30.4 hours per week)

Fixed term contract: to 30 June 2027

Location: Work from anywhere in the western Victoria region

(Horsham, Warrnambool, Ballarat or Geelong areas)

Western Victoria Primary Health Network

About Us

Western Victoria Primary Health Network (WVPHN) is responsible for increasing the efficiency, effectiveness and coordination of health services for patients, particularly those at risk of poor health outcomes.

Working together with community and health industry partners, WVPHN is committed to strengthening the primary healthcare system, based on local needs. Our four regional centres in Ballarat, Geelong, Horsham and Warrnambool, drive local engagement and ensure strong rural and regional connections, through the development of local community and clinical councils.

Benefits of working with WVPHN

At WVPHN we celebrate diversity within and outside of our organisation. We consciously remove barriers and enable an environment for all to belong, feel welcome and be heard. This aligns with our organisational values of Respect, Connect and Lead.

We also pride ourselves on being a supportive and flexible working place that offers a great range of benefits:

Generous salary packaging options up to $15,900 + $2,650 meals and entertainment

Professional development allowance ($1,200 per year per FTE) and leave.

Family friendly and flexible working arrangements

Collaboration with passionate, likeminded professionals

Option to purchase additional leave.

Additional leave between the Christmas and New Year period

Up to 12 weeks paid parental leave.

Employee Assistance Program

About the Role

At WVPHN, we strive for continuous quality improvement that enhances care, supports evidence-based practice, creates efficiencies, and develops capacity and capabilities within primary care.

The Project Officer will work on projects across the Aged Care Program to ensure effective planning, communication and stakeholder engagement. The position will work with relevant internal WVPHN team members and external stakeholders, maintain accurate project documentation, and delivering high-quality online engagement activities such as webinars and virtual meetings.

This is a hybrid role: working from anywhere in the western Victoria region, with frequent travel and face-to-face meetings required for stakeholder engagement and training/team days.

Duties include:

Support the Aged Care team with the development, implementation, monitoring, delivery, and evaluation of all aspects of the projects including managing contracts with commissioned providers and reporting requirements.

Work collaboratively to support participating Residential Aged Care Homes (RACHs) within western Victoria.

Provide tailored support and coaching to participating RACHs via online engagement to deliver a positive customer experience.

Support the documentation of project risks, assumptions, issues, dependency, decisions and document delegations for action

Provide support on identifying and documenting key stakeholder interest in the projects, including maintaining CRM.

Key Selection Criteria includes:

Exceptional written and verbal communication skills, with the ability to tailor messaging for diverse audiences including GPs, aged care providers, and community stakeholders.

Proven ability to coordinate and deliver in-person and remote meetings, webinars, and conferences, ensuring a seamless user experience through high attention to detail, proactive troubleshooting, and effective stakeholder communication.

Strong IT skills across a range of software and digital tools, with the capacity to learn new platforms quickly and apply them in a fast-paced, evolving environment. High-level competency in Microsoft Office and web-based collaboration tools is expected.

Experience in stakeholder engagement, relationship building, training delivery and project promotion through in person visits, newsletters, presentations, and forums.

Please refer to the Position Description on our website for the complete list of KSC's

Employment requirements

Be prepared to undergo a National Police Check, prior to appointment

A current Victorian driver’s licence

Evidence of current COVID-19 vaccinations

Working rights in Australia (visa, permanent resident, citizen)

How to Apply

This is a highly attractive role and we are keen to find the right person, therefore we will be actively contacting applicants during the recruitment process to shortlist for suitability. Please don’t delay in submitting your interest!

Please note: we appreciate your past interest, but we are unable to consider previous applicants for the above position.

Email applications to [email protected] by: 5pm, Tuesday 12 August 2025

Please include:

CV

Cover letter

Statement addressing all key selection criteria and employment requirements

The full position description, including further detail about the role, is available from our website: https://westvicphn.com.au/about-us/wvphn-careers/

For further information regarding this position, please contact:

Elaine Dunn, Project Lead – Healthy Ageing team

E: [email protected]

P: 03 5304 5617