We are looking for an Administration Officer to join our friendly and supportive Facilities Management team

About the Role

You will be responsible for the provision of high-quality administrative support in order to achieve departmental and organisational goals, a provision of excellence in administrative service delivery along with management of administrative duties aligned to the department’s asset management program and preventive and corrective maintenance programs.

Full Time Opportunity

About You

The ability to provide administrative duties and support to the Facilities Management and Biomed teams along with supporting the Regional Facilities Management Team.

• Previous Experience in an administration role essential
• Excellent time management skills and ability to prioritise tasks effectively.
• Excellent organisation skills and ability to work to deadlines.
• Ability to multi-task and be flexible.
• Motivated and enthusiastic with a positive attitude
• Managing incoming and outgoing correspondence to the maintenance team
• Provide timely and accurate information to queries.
• Strong attention to detail with a focus on service delivery.
• Computer literacy and proficiency in the Microsoft Office suite of programs.
• Act in a professional manner with the ability to communicate with both internal and external stakeholders.
• Ability to work independently and within a team environment.

Key responsibilities of this job include:

• You will be responsible for the management of information and documentation associated with our preventative and corrective maintenance programs such as service reports, inductions, permits, credentials, safety documentation, etc.
• You will assist in managing end-to-end procurement processes for contractors, including vendor identification, tendering, evaluation, negotiation and contract award.
• You will assist in managing and maintaining the department’s water testing program, documentation, incoming correspondence and actions associated.
• You will maintain the departmental financial system, processes and documentation.
• You will thrive in a fast-paced environment.
• We are looking for a person who will fit the team, will show initiative, be motivated along with being able to have a laugh and enjoy themselves.

Desirable criteria:

• Experience using Asset Plus or a preventive maintenance software.
• Experience working within a maintenance department, both hard and soft services
• Experience working in a health care facility.
• Knowledge and understanding of trades and services.

Remuneration

A base hourly rate of $32.44 - $33.50 + superannuation based on experience level and qualifications, exclusive of penalties or allowances. (Clerk - Grade 3 Year 1 RHC QLD Clerical Enterprise Agreement)

Requirements

• Must provide a National Police Check conducted within the previous 12 months
• According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.

About Us

Facilities include 9 state-of-the-art operating theatres, two cardiac catheter laboratories, a minor procedure room, a day surgery unit, an 11 bed intensive care unit/coronary care unit and an 9 chair day therapy unit. Medical consulting suites are located onsite together with comprehensive pathology and radiology services.

The Hospital is owned and operated by Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.

What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.

Discounts: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

For enquiries, please contact Luke James [email protected]

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com