🌟 Executive Assistant to Director | Full-Time | Balmain, Sydney | $90K Super Inclusive 🌟

About Us
The Property Inspectors is a specialist consultancy delivering high-quality pre-purchase building and strata reports, expert witness reports for court proceedings, and detailed condition and dilapidation reports across residential, commercial, and industrial sectors. Led by Emilio Calandra —a respected building and engineering consultant—our firm is known for its meticulous work, client advocacy, and professional integrity.

About the Role
We are seeking a highly competent Executive Assistant to provide direct support to the Director while managing the back-office operations of our small but busy Balmain office.

This is a full-time, in-office position (Monday to Friday, 8:30 AM to 5:30 PM), ideal for a well-organised, articulate, and experienced professional who thrives in a fast-paced and detail-driven environment.

Key Responsibilities

Provide executive-level administrative support to the Director

Manage all inbound inquiries of the entire company —via phone and email—with professionalism and clarity

Process new client orders, prepare quotations, and issue contracts and work orders

Follow up on open opportunities and convert them into confirmed engagements

Track project timelines, follow up with contractors and the Director to ensure timely delivery

Maintain efficient communication with clients, engineers, and architects

Oversee all operational systems and ensure smooth day-to-day workflow of the office

Essential Requirements

Minimum typing speed of 100 words per minute

Exceptional English language skills (first language essential)—both written and spoken

Highly proficient with office software (Microsoft Office, email platforms, CRMs, document formatting, etc.)

Experience with Microsoft Dynamics CRM and Automation within MS365

Strong ability to multitask, prioritise, and manage time effectively

Self-sufficient, reliable, and proactive with excellent attention to detail

Capable of working independently in a small team of 3 back office team and scheduling 16 field works daily

Strong issue mitigation, problem-solving, and follow-up skills

Must be well-presented, mature, and professional

Preferably local to Balmain office ( 45 Evans St, Balmain NSW 2041 )

This position requires full-time attendance at the office—remote work is not available

Why Join Us?

Be the right hand to a seasoned industry expert

Enjoy meaningful and impactful work supporting consumers, vendors, and legal processes

Join a small, supportive team in a stable and structured role

Work in a respectful, professional environment with a clear and important purpose

Work in a fast-paced environment; however, in a relaxed environment with your colleagues

Work for the director as his EA and move towards Office Manager within the next 12-24 months

Enjoy working for a company that is dedicated to always developing technology to automate the business without compromising the client's experience

If you believe in a "Client first mentality environment", this is the right company for you

$90,000 per annum (super inclusive), with career stability and long-term opportunity

Apply Now
If you're a dedicated and capable individual who takes pride in being the organisational backbone of a business, we'd love to hear from you.

Please submit your resume and a cover letter addressing your suitability for this role to

[email protected]

0411880588

0291876701