We are seeking a capable and self-motivated Office & Accounts Coordinator to join our small, family-run business located in West Adelaide. This is a dynamic and varied role suited to someone who is proactive, organised, and confident managing day-to-day operations independently.

You will be the first point of contact for clients and suppliers while supporting both administrative and financial functions of the business. The ideal candidate will take ownership of their responsibilities and bring a strong sense of initiative to the team.

Key Responsibilities:

Administration & Customer Service

Act as the primary point of contact for all incoming calls, emails, and walk-in enquiries.

Assist with preparing and processing quotes and sales orders.

Maintain general office cleanliness and ensure amenities, kitchen, and supplies are well stocked.

Accounts & Bookkeeping

Process sales invoices, credits, and payments.

Perform bank reconciliations and support background bookkeeping tasks.

Maintain accurate financial records using Xero (experience highly preferred).

Warehouse Support (as required)

Assist the Warehouse Manager with stocktaking and inventory organisation.

Provide support during busy periods with general warehouse duties.

Additional Duties:

Liaising with suppliers and tracking order deliveries.

Following up customer quotes to support the sales process.

Contributing to internal process improvements.

Assisting with basic marketing or social media tasks if desired.

Candidate Profile:

Previous experience in office administration and accounts.

Proficient with Xero or similar accounting software (highly preferred).

Strong organisational and communication skills.

Comfortable working independently and taking initiative.

Located in or near West Adelaide, with full-time availability Monday to Friday.

Why Join Us?

Be part of a close-knit and supportive team environment.

Enjoy a consistent full-time schedule with no weekend work.

Work in a role where your contribution is valued and appreciated.

Opportunity for growth and development in a long-term position.

Job Type: Full-time