Our Client

Our client is a well-respected institution within the Australian higher education sector, known for its commitment to academic excellence, social impact, and student-centred values. With a strong presence in North Sydney, they play a pivotal role in shaping future leaders through inclusive education and community engagement. The organisation fosters a collaborative and purpose-driven culture, offering a supportive environment for both staff and students.

About The Role

Our client is seeking a smart, proactive Executive Officer to provide high-level, confidential secretarial and administrative support to the Deputy Provost and Director, Pathways.

This is a fantastic 6-month temporary opportunity for a dynamic EA ready to take the next step in their career. The ideal candidate thrives in a fast-paced environment, is a master at triaging emails, and brings a strategic, solutions-focused mindset to every task. Experience in taking minutes is essential, and familiarity with tools like Pilot and Transcribe to work smarter not harder, is a big plus.

Key Responsibilities

• Provide high-level, confidential secretarial and administrative support to the Deputy Provost and the Director, Pathways.
• Coordinate meetings, conferences, and events relevant to the portfolio, including preparation of agendas, minutes, and supporting documentation.
• Manage complex calendars and monitor email correspondence for both senior staff, ensuring effective workflow and prioritisation.
• Draft, edit, and send correspondence and communications on behalf of the Deputy Provost and Director.
• Liaise with internal and external stakeholders on behalf of senior staff, managing logistics and ensuring timely follow-up on action items

Essential Criteria:

• Demonstrated experience providing high-level administrative support to senior executives in a complex organisation, preferably within the higher education sector.
• Ability to work effectively in a fast-paced environment, learning new skills and processes, managing competing priorities, and adhering to due dates and narrow timelines.
• Highly developed communication and interpersonal skills to liaise, consult and negotiate with key stakeholders.
• Proven ability to operate effectively in a fast-paced environment, learn new systems and processes quickly, and manage multiple priorities under tight timeframes.
• Strong organisational skills with the ability to anticipate the needs of senior staff and ensure they are thoroughly prepared for meetings, decisions, and engagements.
• Highly developed written and verbal communication skills.
• Proficiency with digital collaboration tools, and the ability to quickly learn new systems, combined with strong attention to detail and discretion in managing confidential information.
• WWCC REquired.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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