Be the driving force behind sales, systems, and smart freight solutions — no cold calls, just real impact.

We’re Willship International — a tight, experienced international freight forwarding company helping clients move cargo across the globe.

We’re looking for a commercially savvy, growth-minded Sales Administrator & Executive Coordinator to join our Brisbane team and take charge of quoting, lead management, client communication, and executive assistance.

This is the perfect role for someone who thrives on momentum, loves the idea of sales without the cold calls, and takes pride in delivering fast, accurate solutions that win business.

About Us – Willship International

We’re an Australian-owned freight forwarding and customs brokerage business known for transparency, responsiveness, and practical advice.

From vehicles and caravans to containerised freight, we help customers move cargo globally — and we do it with speed, clarity, and integrity.

We’re a small team with no corporate red tape. If you’re sharp, reliable, and enjoy getting things done — you’ll fit right in.

The Role

You’ll work directly with the Sales Director to:

Respond to inbound leads (email, phone, and website)

Build out quotes for LCL, FCL, FOB, and EXW shipments

Manage follow-ups and CRM pipelines (HubSpot)

Provide structured support to the Sales Director — including Customer Communications and Engagement Management

Keep communication flowing and deals moving

This is not a call-centre or outbound sales role — you’ll be dealing with warm leads, quoting opportunities, and existing clients. We need someone who genuinely enjoys the sales process and wants to play a big role in our continued growth.

What You’ll Be Doing

Month 1

Take over the Sales Directors inbox — triage, reply, and escalate

Engage directly with inbound leads via phone, email, and video

Quote LCL/FCL/FOB jobs using existing tools and logic

Manage lead pipelines in our CRM Sales Plpatform, HubSpot and flag hot opportunities

Month 2

Handle more complex quotes (EXW, multi-leg, remote delivery points)

Participate in pricing reviews and quoting refinement

Own follow-up cycles to convert warm leads into bookings

Ongoing

Support the Sales Director with key client and internal priorities

Track and manage every quote and opportunity end-to-end

Help improve internal quoting processes and templates

You’ll Thrive Here If You…

Have experience in international freight forwarding (Australian-based is a must)

Enjoy the sales and quoting process — solving problems, winning work, and following through

Communicate clearly, confidently, and professionally

Are comfortable managing inboxes, CRMs (HubSpot), and quoting tools

Like keeping people and processes on track — especially busy Directors

Want to grow with the role and take on more responsibility over time

Why You’ll Love It Here

You’ll be trusted and empowered from day one

You’ll get to shape how we quote, sell, and service

You’ll never be micro-managed — just supported with clear goals

You’ll directly influence growth and success

No cold calls. Just warm leads, fast wins, and real impact

How to Apply

If you’re a freight-savvy professional who loves quoting, sales support, and helping a small business grow — we want to hear from you.

Send your resume and a short intro to [email protected].
Bonus points if you include:

An example of a quote you’ve built

Or a story about how you helped a sales team win and stay on track