Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Full-Time | Ongoing contract of employment
• PW5 $74,742 - $80,407 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience)
• Chadstone Campus – onsite parking with close proximity to public transport

The Finance Department at Holmesglen plays a critical role in managing the Institute’s financial operations, including payroll, accounts payable, accounts receivable and financial reporting. The department is responsible for ensuring that all financial transactions are processed efficiently, accurately and in compliance with relevant regulations and internal procedures. Through its comprehensive management of financial operations, the team ensures that the Institute's financial resources are effectively allocated and utilised to support the delivery of high-quality education services.

The Senior Payroll Officer holds a vital position within the payroll function. This role is responsible for ensuring that employee remuneration is calculated correctly and disbursed in accordance with established schedules and organisational policies. Working closely with the Payroll Manager, the Senior Payroll Officer plays a key role in meeting fortnightly payroll deadlines, ensuring compliance with relevant legislative requirements and maintaining the integrity and confidentiality of payroll data. This position requires meticulous attention to detail and a proactive approach to resolving payroll discrepancies to uphold employee trust and organisational standards.

As a Senior Payroll Officer, you will:

• Ensure the accurate processing and payment of salaries for all Holmesglen staff. This involves verifying that all salary calculations comply with relevant industrial awards, Enterprise Bargaining Agreements (EBAs) and applicable legislative requirements. This role is required to maintain an up-to-date knowledge of any changes to awards or agreements to guarantee ongoing compliance and accuracy.
• Provide vital support to the Payroll Manager in meeting strict fortnightly payroll deadlines, ensuring that all staff are paid correctly and promptly on scheduled pay days. This requires effective coordination, thorough review of payroll data and timely resolution of any discrepancies that may arise during the payroll cycle.
• Prepare detailed payroll reports and spreadsheets for review by the Payroll Manager and Finance Manager. This includes ensuring that all documentation is accurate, comprehensive, and delivered within the agreed timeframes. These reports support financial planning, audit requirements and internal control processes.
• Manage the preparation, verification and processing of staff reimbursements and travel expense claims. This includes ensuring all payments are made accurately and in accordance with organisational policies and specified timelines.
• Conduct regular reconciliations of employee pay and superannuation records to ensure consistency and accuracy across all payroll and financial systems. This includes posting journal entries as required and maintaining meticulous records to support financial reporting and regulatory compliance.

To be successful, you’ll have:

• Diploma in a related field (eg Business, Accounting, Finance etc.)
• WWCC and Police Check: Appointment to this position is dependent on obtaining an ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.
• Prior experience in a senior payroll role in a large organisation. This includes experience in applying payroll processes and procedures to ensure the accurate and timely payment of staff.
• Experience interpreting and applying complex Enterprise bargaining agreements (EBAs) to ensure accurate staff payments.
• Prior experience using TechOne or the ADP payroll system (highly desirable).
• Objectively analyse and evaluate available data, points of view, needs of stakeholders and potential solutions before recommending relevant actions or decisions.
• Approach work activities required in a service-oriented way that delivers against Holmesglen’s strategic plan. Honour agreed timeframes, resources and ways of working as per our Service Excellence Framework

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community.

Here's how to apply:

Please submit your updated resume and a short cover letter with responses to the Key Selection Criteria. We commit to respond to every applicant.

For a confidential discussion regarding this role, please contact Ryan Arthur, Finance Manager at [email protected]

For further information relating to this opportunity and to view the position description, please click here.

Applications for this position close on 11:59 pm Thursday 31 July 2025

If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at [email protected] or on 03 9564 1530 and we will work with you to identify the best way to assist.