Building & Facilities Coordinator

Take the lead in maintaining and preserving iconic museum spaces. In this pivotal role, you'll oversee the planning, prioritisation, and execution of building and general maintenance across the City Museums Portfolio, ensuring every site meets high standards of safety, heritage preservation, and operational excellence. If you're a strategic thinker with a keen eye for detail and a passion for maintaining cultural landmarks, this is your opportunity to make a lasting impact!

What the opportunity is:

Employment with Museums of History NSW.

Clerk Grade 7/8. Remuneration package includes salary ($113,574 to $125,720), employer's contribution to superannuation and annual leave loading.

Ongoing full-time employment.

The role will work across Sydney.

What we do
Museums of History NSW brings together a portfolio of iconic museums, rich collections and heritage sites, the nation’s oldest archive collection, vital recordkeeping services and expert staff.

We bring history to life by sharing the stories of our places and collections. Through the State Archives Collection, we manage NSW’s official documentary heritage, supporting government transparency and the public’s right to access information.

These two roles do not just sit side by side – they inform and enrich each other. By preserving and making accessible our places, collections and archives, we create opportunities for people to explore the past and better understand their own place in the world. By supporting lifelong learning and inviting people to come together, we promote civic literacy, empathy, wellbeing and belonging.

We believe that history belongs to everyone. This is the promise and the purpose of MHNSW.

Museums of History NSW is a state cultural institution, established under the Museums of History NSW Act 2022. It is an agency of the NSW Department of Creative Industries, Tourism, Hospitality and Sport (DCITHS).

What you'll do with us:
This role will manage the planning, prioritisation and implementation of building and general maintenance across the City Museums Portfolio to ensure building standards, specifications, heritage requirements and workplace health and safety standards are met at each site.

For more information on the role you are welcome to contact Andrè Ferraina, Head of Capital Program Delivery, via 0414 633 780 or [email protected].
Click here for the role description including the capabilities required for this role.

What you need to do to apply
To apply you will need to submit the following:

A one to two page cover letter outlining how your skills and experiences meet the essential requirements for this role.

A current resume listing two referees, and

Respond to the 2 targeted questions (no more than 300 words per answer). Your responses to the targeted questions should be submitted online during your application and not included in the covering letter.

What you need to tell us - Targeted questions:
1.Describe how you have managed a number of building or building maintenance projects. What documentation did you prepare prior to, during and after each project? What approvals were required? How have prioritised these, and to whom did you report progress and completion?

2.Provide an example of when you had to work independently on a range of projects in the face of competing priorities and tight timeframes. In your answer demonstrate how you handled challenges and constraints and managed day-to-day workload alongside long-term deliverables.

Essential requirements of the role:

Tertiary qualifications (including VET) in building /trades/building maintenance or commensurate experience.

Extensive working knowledge of building services including mechanical, electrical, hydraulic, fire, security systems and building codes.

Working knowledge and training in workplace health and safety.

Experience working with heritage or museum facilities with an understanding of heritage buildings and museum environments.

Understanding and training with an asset maintenance systems

Experience managing staff and budgets

Ability to manage lifting, carrying, standing, kneeling, and moving around heritage sites, both internal and external environments is a genuine workplace requirement.

Current NSW driver’s licence and willingness and ability to work across and travel to multiple work locations.

Also note:

For additional resources to help prepare your application and understanding of the process please refer to Applying for a job.

To be eligible for an ongoing role in the NSW Public Sector you need to be an Australian Citizen or Permanent Resident. For temporary and casual roles, you need to hold a valid visa giving you permission to work in Australia as required by the role.

All successful candidates will be required to undergo a criminal record check with NSW Police.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

Submit your application before the closing date: 10am Monday 28 July 2025.

Diversity and Flexible Working
We are expert keepers and tellers of history, and its many stories, peoples, and cultures. We want to create a team and workplace that reflects this diversity as well as the diversity in the communities we serve. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better, more inclusive results and connects our people to our communities, to our history, and to each other.

Our vision is to support and empower First Nations people, communities and culture, and across the sites that we care for, we are committed to shifting perspectives, truth telling and delivering honest reflections on history.
We understand that flexibility means different things to different people and are committed to offering flexible work arrangements where and when possible.

If you are a First Nations applicant who would like to have a yarn about the role, or require additional support, please contact Hayden Walsh our Senior Advisor First Nations Employment & Engagement on 02 8239 2281 or via [email protected].

Our team can provide alternative formats to apply, make adjustments to the recruitment process and offer information about workplace adjustments and support networks.

If you are a person who requires adjustment and would like to request assistance, please contact Liz Akerboom on 02 8239 2355 or via [email protected].

For more information, please visit:

Information on some of the different types of disabilities.

Information on adjustments available for the recruitment process.

Thank you for your interest in this role. We look forward to receiving your application.