Company description:

BCE is the second largest non-Government employer in Queensland and the largest diocese in Queensland. We employ over 12,500 people across our 146 school communities across South East Queensland as well as seven office locations - find your next career opportunity with us in the city, country, or on the coast!

Job description:

Summary

Use your administrative expertise to deliver strategic advice and high-level administrative support, working closely with the leadership team and stakeholders to achieve operational goals across the school.

• Location: St Michaels College - Merrimac (S)
• Start date: 28/07/2025
• Work hours: 38.00 hours per week
• Salary: $39.4409/hr + super (School Salary Scale)
• Status: Full Time Continuing
• Ad close date: 27/07/25
• Contact: (07) 5525 4000

About the opportunity

In this position you will be responsible for:

• Overseeing the development, maintenance, and operations of relevant systems and administrative resources and recommending improvements to processes and procedures
• Coordinating general day-to-day administrative tasks, monitoring workloads, promoting teamwork, skill development, and a sense of pride in the school
• Developing and interpreting legislation, regulations, procedures, and other guideline material relating to administrative operations within the school
• Preparing and maintaining procurement activities, including overseeing budget administration and activities
• Marketing and promoting administrative services, coordinating programs that are responsive to the school requirements and current trends
• Implementation and organisation of the full enrolment life cycle, including:
• Liaising with parents and community regarding enrolment enquiries
• Processing enrolment application forms and confirmation forms
• Scheduling enrolment interviews, enrolment evenings, and sending out offers of placement
• Managing and maintaining eMinerva enrolments database
• Generating, interpreting, and providing analytical reports and enrolment data and trends
• Providing an exceptional customer service experience
• Organising College Principal Tours as required
• Collating social media requests and inspiring colleagues to think about class blogs and social media posts around learning and engagement in their classroom
• Taking photographs of college events as and when requested
• Organising refresh of collateral including photo shoots and filming annually or as required
• Working with the leadership team to promote and organise Orientation Days, the College Open Day, and new parent information sessions
• Proactively contributing to the updating of the College Website and Parent Portal, information handbooks, and other enrolment and promotional material as required
• Organising the production of the Annual College Yearbook
• Liaising closely with local feeder schools regarding transition programs and other programs to grow the College's presence within these school communities

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Overseeing and improving systems and administrative resources, having recommended and implemented process enhancements
• Coordinated daily administrative tasks, managed workloads and fostered teamwork
• Interpreting and applying legislation, regulations, and procedures related to school operations
• Managing procurement activities and financial administration
• Marketing and promoting administrative services, ensuring programs align with school needs and current trends
• For this position you are not required to be Catholic.

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.