Company description:

Department of Communities and Justice

Job description:

Legal Assistant/Legal Secretary

Inquests, Inquiries and Representation

• Principal location - Parramatta - Flexible working arrangements may be negotiated.
• Employment type - Ongoing position - Part time (4 days a week; 28 hours per week)
• Salary - Clerk Grade 1/2, Base Salary ($75,728 - $82,329), plus employer's contribution to superannuation and annual leave loading

Your role

This role supports the Legal Branch within the Department of Communities and Justice (DCJ) by delivering vital administrative and secretarial services. It's a great opportunity to contribute to legal processes, engage with diverse stakeholders, and grow within a collaborative legal team.

What you'll do

As part of the Inquests, Inquiries and Representation team, you will provide high-quality administrative and secretarial support to legal professionals and clients, ensuring smooth day-to-day operations.

You'll manage file records, handle correspondence, coordinate meetings, and assist with non-complex legal matters.

You will also:

• Act as a first point of contact for enquiries, providing timely information or referring matters appropriately
• Prepare legal and general correspondence, documents and reports using accurate formatting and attention to detail
• Maintain accurate electronic and physical filing systems in line with organisational policies
• Support internal meetings and external events, including preparation of agendas, minutes, and follow-up actions
• Assist with financial processing tasks, such as invoice tracking and expense reconciliation
• Contribute to team projects and support research or information-gathering activities as required
• Liaise with internal stakeholders and external agencies professionally and with discretion
• Support the team in meeting deadlines and maintaining quality assurance standards

• Work as part of a supportive and professional team that values discretion, accuracy, and collaboration.

Persons seeking to work in this role need to be compassionate and empathetic and have a high level of resilience.

What we're looking for

• Demonstrate experience in delivering high-quality administrative and clerical support in a professional setting.
• Strong written and verbal communication skills, with the ability to manage enquiries from a variety of stakeholders.
• Ability to prioritise work independently and manage time effectively in a high-volume environment.
• Professionalism, discretion, and sensitivity in handling confidential or complex matters.

Download the role description.

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career

• Flexible, autonomous work environment

• Competitive pay and conditions

• Training and development opportunities to build and maintain capabilities

• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Apply now and join Australia's top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Applications close: Sunday, 27 July 2025 at 11:59pm AEST.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Eden Cortes at [email protected]

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Lois Jebin at [email protected]

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW' page.