About Oceania University of Medicine (OUM)

OUM was founded in the South Pacific island nation of Samoa in 2002. The University’s mission was initially to provide vital medical education to help build a workforce capable of meeting the healthcare needs of underserved island communities. Over time, that mission has evolved to include educating students from other regions who also wish to serve those most in need.

OUM is an accredited international medical school that blends online learning with traditional clinical training. With students based across Australia, New Zealand, Samoa, the United States, and other regions, our flexible model of study is ideally suited to those balancing personal and professional commitments while pursuing a career in medicine.

Visit oum.edu.ws to learn more.

About the Role

We are seeking an experienced and proactive Registrar to provide leadership and operational oversight of the academic administration function across the Samoa, Australia, and Aotearoa New Zealand regions. Reporting to the Chief of Staff, the Registrar works closely with the Vice Chancellor and President, academic leadership, and other stakeholders to ensure compliance with university policies and regulatory requirements, while maintaining a strong focus on student service and operational efficiency.

This is a 1 year fixed term full-time position based in Australia. Flexible work arrangements may be considered.

Key Responsibilities

Manage all Registrar operations including enrolments, student progression, graduation, and academic records

Provide high-level support to the Academic Board, including agenda preparation, minute taking, and action tracking

Work collaboratively with internal departments (Student Affairs, IT, Faculty) and the North America Registrar

Ensure compliance with academic policies, procedures, and accreditation standards

Oversee release of grades, academic documentation, and verification processes

Respond to student enquiries and support communication strategies across the university

Contribute to the review and development of academic policies and procedures

Actively participate in university governance, risk management, and improvement initiatives

About You (selection criteria)

The successful candidate will bring:

At least 10 years of administrative and management experience, in progressively responsible roles, in tertiary education.

Relevant qualification and demonstrated experience in an administrative role in a complex environment or an equivalent combination of relevant experience and education/training.

Knowledge of administrative practices, including the ability to interpret and apply policies, procedures, and legislative requirements.

Strong interpersonal skills with the ability to provide professional support and collaborate with a wide range of stakeholders.

Ability to use initiative to solve problems, manage priorities and conflicting deadlines, and work productively in a team environment.

Strong digital literacy skills including proficiency in Google Workspace and Zoom.

Strong written communication skills including the ability to draft meeting agendas and minutes, correspondence, and emails with high attention to detail.

Strong verbal communication skills, and ability to communicate effectively with various internal and external stakeholders.

Understanding equal opportunity principles and policies and a commitment to the application in the University context.

What We Offer

The opportunity to be part of a committed and student-focused team

A flexible and supportive work environment

The chance to contribute to an internationally recognised medical program

💸 Salary: To be negotiated with the successful candidate
📧 Enquiries: [email protected]

How to Apply

Please submit the following to [email protected]:

A cover letter addressing the selection criteria outlined in the About You section above

Your current CV, including contact details for three referees (one of whom should be your current or most recent supervisor)

📅 Applications close: Sunday, 13 July 2025

OUM is committed to diversity, inclusion, and equity and encourages applications from candidates with a range of backgrounds and experiences.