The First Peoples’ Assembly of Victoria (the Assembly) is the democratic voice of Traditional Owners and Aboriginal and Torres Strait Islander peoples in the Victorian Treaty process.

The Assembly is seeking a Travel Advisor responsible for coordinating and managing travel across the organisation, with a focus on cost efficiency, risk management, and a positive traveller experience. You will work closely with staff and travel providers to ensure smooth travel planning, while also supporting the analysis of travel data to drive continuous improvement.

The successful candidate will have experience managing travel logistics, strong attention to detail, and the ability to balance operational needs with traveller wellbeing.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The Assembly’s objective is to promote the self-determination and empowerment of Traditional Owners and Aboriginal Victorians through the Treaty process by:

Acting as the First Peoples’ Representative Body to negotiate and agree Statewide Treaty and Interim Agreements,

Acting as the Aboriginal Representative Body to support Treaty negotiations (including administering the Self-Determination Fund),

Enabling Traditional Owners and Aboriginal Victorians to exercise sovereignty, the right to self-determination and other rights; including those contained in the United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).

Role Function:

The Senior Travel Advisor is responsible for assisting with the planning, coordination, and management of travel for the Assembly, with a strong focus on cost efficiency, risk management, and traveller experience. The Senior Travel Advisor also plays a key role in analysing travel data to drive continuous improvement.

Team Function:

Provides support and services that facilitate the smooth operation of the Assembly. The team collaborates across various departments to ensure efficient processes, effective resource management, and a positive workplace environment by delivering exceptional administrative, operational, and logistical assistance.

Reports to: Travel & Events Manager

Responsibilities:

Assist in the coordination and manage travel bookings for staff, members, and stakeholders, including group arrangements for accommodation, flights, venues, and catering.

Provide logistical support for Assembly events such as Chamber Meetings, Treaty Day Out, All Staff Forums, and other statewide gatherings.

Manage last-minute changes and booking adjustments, ensuring flexibility and minimal disruption to travel plans.

Monitor and respond to the Travel Inbox, actioning travel related requests and maintaining timely communication.

Develop, implement, and maintain travel policies and procedures, supporting cost control, compliance, and operational consistency across the organisation.

Negotiate and manage travel contracts and vendor relationships, securing competitive Non-Profit and Corporate rates and maintaining a preferred supplier database.

Monitor travel spend and risk management compliance, including reporting on budget adherence, policy exceptions, and employee safety protocols.

Support sustainability and continuous improvement, through post-travel analysis, quality control measures, and implementation of environmentally responsible travel practices.

Skills, Competencies & Knowledge

High-level attention to detail with a focus on maintaining accuracy and integrity of administration, booking and payment processes.

Competent in creating user-friendly procedures.

Able to work within strict deadlines, timelines and reporting timetables.

Strong organisational and multitasking skills.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Experience & Qualifications

Able to review, recommend and implement administrative initiatives that seek efficiencies either from a process or systems perspective.

Degree qualified (highly desired) or equivalent experience.

Demonstrated knowledge of Aboriginal Communities and organisations within Victoria.

Demonstrated skill and capacity to work effectively and with integrity in the context of a Victorian First Peoples’ Representative Body.

Location : This role is base in our Collingwood office or with a hybrid office/working from home arrangement.

Please visit our website to review the full job profile and to find out more about us on Treaty journey. Work With Us — First Peoples’ Assembly of Victoria (firstpeoplesvic.org).

For more information about this role, please contact us at [email protected]

If you are ready to take on a challenging role and make a significant impact, please submit your resume, cover letter, and any other supporting documents to [email protected] or follow the prompts to Apply Now!

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Note that interviews may commence prior to application close dates as suitable applications come through so job may be filled before close date.

Application Closing Date: 27 July 2025