Contracts Administrator

Full-time | Eltham, VIC | High-end residential and commercial construction

A well-established, design-led builder is seeking an experienced Contracts Administrator to join their growing team. With a strong pipeline of custom residential and select commercial projects across Melbourne, this role offers the opportunity to be part of a high-performing business known for quality, precision and a collaborative team culture.

About the Role

This position plays a key role in supporting project delivery, working closely with Project Managers, Estimators and the wider team to ensure contracts, budgets, timelines and compliance are managed effectively. You’ll be responsible for coordinating documentation, issuing contracts and purchase orders, tracking costs, and supporting communication across all stages of the build.

Key Responsibilities

Prepare and administer head contracts and subcontractor agreements (MBAV or AS formats)

Manage contract variations, RFIs, EOTs, and related documentation

Issue purchase orders and assist with subcontractor engagement

Track and report on project costs against budgets

Coordinate compliance documentation, permits, safety files, and insurances

Maintain accurate records and support internal systems improvements (Buildertrend, Buildxact, Monday.com)

Liaise with internal stakeholders to ensure deadlines and contractual obligations are met

What We’re Looking For

2–3+ years’ experience in a Contracts Administrator role within construction

Strong knowledge of construction contracts (MBAV, AS or equivalent)

Background in high-end residential or mixed-use projects preferred

Proficiency with project management software such as Buildertrend, Procore, or similar

Strong attention to detail and confident communication skills

Solid understanding of permits, compliance and domestic building regulations

The Offer

A stable, long-term opportunity with a respected Melbourne builder

Exposure to architecturally-designed, high-spec projects

Supportive team environment with clear processes and systems

Career progression opportunities as the business continues to grow

Keen to build your career in construction? Join a team that’s delivering more than just buildings—learn the full lifecycle of projects, from design to delivery.

Click Apply to directly submit your application, or contact Angie for a confidential discussion on 0439 344 279