Contract Administrator -

Requirements -

Previous experience in high-end residential construction

Exceptional negotiation, presentation and interpersonal skills

Good construction knowledge

Strong and effective time management and organisational skills and a proven track record of meeting strict deadlines

Ability to multi-task and manage various project elements and projects simultaneously

An eye for detail and high level of accuracy

A high level of proficiency in Project Management, scheduling and Microsoft Office Suite software

Leadership skills

The ability to deal confidently with Company staff, clients, contractors and suppliers

Conflict resolution skills

Excellent work ethic

Estimating experience will be an advantage

Role & Responsibilities -

Participating in tender process including quantifying and pricing of materials and

contractors

Complete take offs and request quotes

Administration of head contract agreement

Ensuring all project documentation is maintained and issued in accordance with head

contract

Procurement and coordination of labour and supplies in line with head contract and project

schedule

Obtaining and vetting competitive subcontractor quotes and negotiating with suppliers and

contractors

Raising and issuing of purchase orders

Preparation of site folders to a checklist

Management of project folders

Preparation of sub-contractor packages, scopes and procurement schedules

Drafting requests for information, expressions of interest and notice of delays and main

contract and sub-contract variations for each project

Management and processing of project related invoices from contractors and suppliers

Client claim preparation

Project Variation preparation, distribution and management of authorisations

Liaising with the project team through participation in meetings, examining drafts, revising and

filing relevant correspondence

All Project reporting in conjunction with Project Manager including cost schedules, risk and

opportunities, procurement schedules, meeting minutes and financial reviews

Maintenance of current plans and specifications in electronic filing system

Overseeing all incoming and outgoing project documentation

Conducting regular project reviews and creating detailed reports for Company Management

Optimising and improving processes and the overall approach where necessary

Benefits -

Working in Sorrento and surrounds on the Mornington Peninsula

Opportunity for advancement within the company

Work as part of an established, dynamic and positive team

Participation in Company social events