Full-Time Office Administrator – Bookkeeping Focus (Immediate Start)
Location: Carole Park, Ipswich

We are an Australian furniture manufacturer looking for a motivated, reliable, and detail-oriented individual to join our small office team in a full-time, permanent capacity. This role plays a key part in the smooth running of our business operations and focuses heavily on bookkeeping and financial administration, alongside general office and service support tasks.

You’ll be working closely with our customer service officer (who handles phone and order entry duties) and will take ownership of a wide range of administrative functions—especially those related to accounts, finance, and retailer service.

Key Responsibilities

Bookkeeping & Financial Administration (Primary Focus):

Enter and manage supplier invoices in our accounting system

Reconcile supplier statements and manage payment cycles

Track deliveries and ensure invoices align with goods received

Raise and issue customer invoices

Prepare weekly account reconciliations

Assist with payroll processing and superannuation

Service & Warranty Support:

Handle warranty claims and service requests from furniture retailers

Liaise with factory, delivery teams, and suppliers to coordinate repairs/replacements

Maintain service records and follow up on outstanding cases

Office & General Admin:

Monitor and respond to office emails professionally

Data entry, scanning, filing, and document management

Maintain office consumables and inventory (e.g., stationery, supplies)

Support other staff and contribute to a tidy and organised office environment

Essential Criteria

Minimum 2 years’ experience in an administrative or accounts-based role

Strong understanding of bookkeeping tasks and processes

Proficient in Microsoft Office (Excel, Outlook, Word)

High attention to detail and accuracy

Excellent communication skills, both written and verbal

Well-organised, self-motivated, and able to work independently

Friendly and professional manner, willing to support a small close-knit team

Desirable Criteria

Certificate III or higher in Bookkeeping, Accounting, or Business Administration

Experience using Xero (or similar accounting software)

Familiarity with furniture manufacturing or retail industry

Experience handling service claims or customer warranties

Why Join Us?

You’ll be part of a stable and supportive company that values loyalty and initiative. This role offers the opportunity to grow into other areas of the business such as Finance, Service Management, Sales, or HR depending on your interests and skills.

Immediate start preferred.