About the role

Modern Gardens and Maintenance is seeking an experienced Office Manager with strong Administration/Accounts/Payroll credentials to join our growing team. This is a permanent part-time role (pro rata) based in Clayton, Victoria. You will be responsible for a variety of administrative and financial duties to support the overall operations of our garden landscaping and maintenance services business.

Brief Job Description:

Are you naturally organised and efficient?

Do you get a buzz from seeing your work make a difference?

We need an Office/Admin Manager who will get the job done and shows initiative. A true self-starter. What’s a self-starter I hear you ask? By definition, a self-starter is someone who has the initiative and desire to work independently. This doesn’t have to mean always working on your own; but rather being able to get stuck in without needing too much supervision.

We’re looking for someone who can balance urgency and high standards, and who relishes in finding solutions when presented with challenges. If the person we’re looking for is you, you might recognise yourself as accurate, organised, efficient, a great people person and excited about learning. You’ll be a positive individual who finds satisfaction in ticking things off and getting them done.

We want someone with superb written and verbal communication skills with Microsoft Office and be proficient in Xero. You may have attained a Certificate, Diploma or Degree and while this would be advantageous, it is not necessary. To fit into the organisation you will definitely be a team player, yet be able to work independently. You'll be able to bring your previous experience and expertise to take the administrative burden off our Director, and to develop and improve our administrative systems.

While the role is office based and not involved in work out in the field, you will need to be someone who isn’t afraid of getting your hands dirty with all of the duties involved in a typical small business office. Ideally, you’ll have previous experience in a basic accounts role, possibly working in a small business trades-based environment.

Reporting to the owner of the business, you’ll have a varied and interesting role that includes the following:

Reconciliation of company accounts

Producing job profitability reports

Weekly Payroll

Accounts payable / receivable

Invoicing

Administration, filing, reporting

Managing the companies social media accounts and creating new content

Ad hoc marketing support (e.g. creating flyers, job ads)

Upkeep of company’s office (e.g. supplier orders, general housekeeping)

Managing companies fleet of vehicles (e.g. insurance, services)

The successful applicant must have:

Experience in using accounting software Xero

Intermediate computer literacy (experience with Apple applications)

High level of communication (both written and verbal)

A growth mindset

Punctual and reliable

Ability to multitask

Strong attention to detail

Strong time management

What we offer:

A workplace that gives you a voice to recommend improvements on how we operate

Flexible working hours 20-30 hours per week

Work from home opportunities available

Competitive salary – negotiable based on experience

Modern Gardens & Maintenance have built a reputation as a trusted partner who will always deliver on results.

Our success stems from the ability to build solid relationships with our clients by delivering a trusted and reliable service with high quality results.

If you feel these values and job tasks are a great fit, then we'd love to hear from you.