Your Mission: Be the operational pillar of our client’s project team.

Are you organized, proactive, and thrive in dynamic environments? Then this role is for you!
You'll play a key role in ensuring the smooth administrative and logistical operations of a major project.

Your Key Responsibilities:

Administrative & Project Support

Assist the Manager with daily management: timesheets, expense reports, team coordination.

Organize meetings, draft minutes, and follow up on action items.

Handle correspondence, scheduling, and general administrative tasks.

Ensure compliance with internal procedures and document standards.

Logistics & Mobility Support

Coordinate travel for international visitors (transport, accommodation, visas).

Facilitate onboarding and integration of staff on-site.

Manage local logistics: housing, vehicles, office spaces, guest house.

Document & Data Management

Oversee internal and external project documentation: accuracy, version control, compliance.

Maintain and update document databases for easy access.

Conduct regular quality checks on documents.

Contribute to progress reports and milestone tracking.

Your Profile

Minimum 2 years of experience in administrative support / document control.

Proficient in Microsoft Office (Excel, Word, Outlook).

Strong organizational skills, multitasking, and prioritization.

Fluent in written and spoken English (French, Spanish, or Italian is a plus!).

Valid driver’s license + personal vehicle (mandatory).

Experience in engineering or construction is a plus.

Familiarity with document control systems (Aconex is a strong asset).