Company overview:
This company is an international real estate group with a strong presence across Australia, Asia, Europe, and the Middle East. The business develops, owns, and manages a diverse portfolio spanning residential, retail, commercial, and industrial properties. Known for a commitment to sustainability and innovative design, the group delivers high-quality communities and spaces that enhance lifestyles. With a focus on long-term value and customer-centric solutions, it remains a trusted partner across private and institutional markets.

Responsibilities:

• Experienced in preparing, managing, and distributing Board and Committee meeting materials, drafting meeting minutes, and coordinating circular resolutions.
• Skilled in maintaining accurate company records ensuring corporate databases and documentation are consistently updated and aligned with governance standards.
• Proficient in managing corporate calendars, coordinating key meetings, and supporting compliance requirements through consistent documentation and best practice frameworks.
• Strong ability to build effective relationships with internal and external stakeholders, contributing to business process improvements and supporting wider organisational initiatives.
• In-depth understanding of corporate governance practices, legislative changes, and regulatory requirements, with experience liaising with finance, treasury, and sustainability teams.
• Capable of managing ad-hoc projects, overseeing key account relationships, supporting corporate policy development, and maintaining a strong grasp of group operations and strategic priorities.

What you'll need to succeed:

• +8 years' experience as a Company Secretary or Assistant Company Secretary within a corporate setting (preferably in the property industry)
• Strong background in senior-level administration and organisational support within a professional environment
• Certificate in corporate governance from the Governance Institute of Australia.
• Strong communication skills is essential to this role as you will be dealing with different stakeholders both nationally and internationally.
• Proven ability to work independently, take initiative, and manage tasks through to completion with minimal supervision
• Skilled in creating and formatting professional PowerPoint presentations; familiarity with additional design tools is an advantage
• Hands-on experience with DocuSign, BoardVantage, GEMS, and SAP systems is highly desirable
• Previous experience supporting a legal team is highly regarded